Minutes of June 7, 2010

Haverhill Library Association

Minutes of June 7, 2010

The monthly meeting of the Haverhill Library Board was called to order by chairman John Landrigan at 7:30 PM on June 7, 2010. Present were trustees John Landrigan, Kathy Schiffman, Barbara May, Jane Darby, Kerri Harrington, Vesta Smith, and Ken Frank. Anne Ballam, librarian, was also present.

Minutes of the previous meeting were approved.

In old business, there is a copy of Fillion's manifesto at the front desk. We have collectively decided not to answer Fillion's request for a response.

The Tasco alarm system is still acting funny. The librarians should call and make an appt. for a time when they will be at the library.

Ken will look at the trapdoor tonight. He will also walk around the library and see if there are any other pressing things that need to be fixed. He will be given a key so that he can work on repairs after hours and at his convenience.

In the librarians' report, the summer reading program, entitled “Make a Splash-Read!”, will resume in mid- June. It will conclude with another farm tour of the Conklin farm in Haverhill.

A local woman has offered her services in leading a Murder Mystery Tea at the library. Everyone thought this was a fine idea and the planning stage has begun.

Elaine Elliott, a representative from the Glencliff Nursing home, borrowed books from the library and wrote a thank you note for our fine service to the community.

Lydia Barthelow donated children's VHS tapes, Dottie Long donated $40 toward the snacks for story hour and Carolyn Dannielson has been helping with weeding and gardening in the front of the library. Thank you cards will be sent to each woman.

There is not a financial report this month. Marcia has been ill.

Overall, we are in an OK position with money right now.

We raised approximately $2200 from our annual appeal. John will construct and send out acknowledgment letters to those that gave to the library.

We have to start filing a 990 tax form.

The Spring writing workshop has ended, but some writers continue to meet on Thursday evenings at the library.

The last book discussion is on Monday, June 21^st. The final book is Thomas Pynchon's, Inherent Vice.

The Author's Luncheon is still up in the air. We are looking at the end of August at the Gibson House.

The book sale will be held this September 11^th. We will also be sponsoring a pig roast, with proceeds going to the library. Ken will donate the pig and cook it for us. More info and planning of this event will follow.

The Women's Fellowship is holding a strawberry festival on the 26^th of June from 9AM-3PM. We have decided to have a table at the festival where we will sell books, cookbooks, bags, note cards, etc.

The Annual Report was written and submitted by the librarians recently. A copy of it was sent around as a pdf and everyone agreed that it looked great.

Lastly, we talked about having more communication with the public about the library. Some ideas that were brought up were articles in the Bridge Weekly and other local papers. Facebook was mentioned as another avenue to reach many of our patrons. There will be more discussion of this topic over email and at future meetings.

The next meeting was scheduled for July 12^th, 2010.

The meeting was adjourned at 8:40 PM

Submitted by,

Kerri Harrington

Minutes of April 5, 2010

Haverhill Library Association
Minutes of April 5, 2010

The monthly meeting of the Haverhill Library Board was called to order by chairman John Landrigan at 7:30 PM on April 5, 2010. Present were trustees John Landrigan, Kathy Schiffman, Barbara May, Jane Darby and Kerri Harrington.

Minutes of the previous meeting were approved.

In fund raising, the Chicken Pie Supper was a huge success. Everyone agreed that it would be a great thing to do annually. Some ideas for change include charging more for each ticket and perhaps having two different sittings to accommodate all the people. It was noted that the ads in the paper helped get the word out about the supper.

We are planning an Author's Luncheon for the future, but are trying to pin down a date. The 25th or 18th of September was discussed. The location would be the Gibson House.

It is time again for our annual appeal. We have approximately 235 names on the list. John will make the copies this week and we will have an envelope stuffing party on April 12th at 7 PM.

The Spring Writing Workshop started last week and it is at capacity with 10 members.

The next book discussion will be held on April 19th and the books is Motherless Brooklyn.

In Finances, the Mildred Page funds have started to come in and we received $200 more this quarter than last year.

We requested an increase in money from the town and precinct this year and we were generously rewarded more.

A motion was passed to reinstate the librarians' hours and pay. The vote was passed.

The next meeting was scheduled for June 7th. In May, we will do any necessary correspondence by email.



The meeting was adjourned at 8:30 PM

Submitted by,
Kerri Harrington

Minutes of March 1, 2010

Haverhill Library Association
Minutes of March 1, 2010

The monthly meeting of the Haverhill Library Board was called to order by Chairman John Landrigan at 7:30PM on March 1, 2010. Present were trustees, John Landrigan, Vesta Smith, Kathy Schiffman, Jane Darby, Don Bazzell, and Barbara May. Librarians, Nanci Myers and Anne Ballam joined us.

Minutes of the February meeting were corrected.

Old business: Nanci will call Tasco to have them look at the alarm.

John will get in touch with Ken Frank and ask him to fix the trap door by the restroom.

It was moved by Vesta and seconded by Jane to withdraw $1200 from Fidelity. We should have the Page Fund disbursement by the next meeting.

At our next meeting we will decide on the details of the author luncheon. May 23 or June 6 were two dates that were picked. W.D. Wetherall of Lyme will be our author and hopefully he has one of these dates open.

We discussed our chicken pie supper which will be held on Sat, March 13, at 5:00PM. Set-up will be at 4:00. Vesta is in charge of tickets and the raffle. John will take care of selling books by donation.

The librarians reported that materials have been ordered for the summer
reading program, the theme of which is " Make a Splash- Read".
Nanci has contacted McNaughton and lowered our plan to $200.

Don Bazzell has resigned from the board due to many other commitments.

The meeting was adjourned at 8:20PM.
Next meeting will be on April 5, 2010 at 7:30PM

Respectfully submitted,
Barbara May

Minutes of February 1, 2010

Haverhill Library Association
Minutes of February 1, 2010

The monthly meeting of the Haverhill Library Board was called to order by Chairman John Landrigan at 7:30PM on February 1, 2010. Present were trustees John Landrigan, Kathy Schiffman, Jane Darby, Don Bazzell, Vesta Smith, and Kerri Harrington.

Minutes of the January meeting, as well as the annual meeting, were approved.

In old business, the alarm still needs to be looked at. Tasco will need to be called and appointment will need to be scheduled.

The trapdoor near the restroom still needs to be fixed.

We have a few recent donations of money and books. It was decided to include mention in thank you notes that donations are tax deductible.

The select board budget hearing will be held on Thursday, February 4, 2010. Trustees are encouraged to attend.

In board development, Ken Frank has agreed to join the board. He will attend the next meeting.

In fundraising news, a Winter writers’ workshop will start on February 16th and run through the end of March. It will be from 7-8:30PM and will cost $125.

The Winter book discussion is under way. Six people attended the gathering in January. The next meeting will occur on February 15th.

We will have a budget review in April. We should have the Page fund reimbursement by then.

We discussed different fundraising ideas such as bake sales, tea and scone on Saturdays, raffles, a community supper night, etc.

It was decided to try to plan a chicken pie supper night to be held in the near future.

Lastly, we brainstormed names for trustees to join the board.

There wasn’t a Librarian’s Report tonight due to an illness.

The meeting was adjourned at 8:15 PM.
Next meeting will be on March, 1, 2010 at 7:30 PM.

Submitted by,
Kerri Harrington

Minutes of January 18, 2010

Haverhill Library Association
Minutes from Annual Meeting of January 18, 2010

The annual meeting of the Haverhill Library Board was called to order by chairman John Landrigan at 6:30 PM on January 18, 2009. Present were trustees John Landrigan, Kerri Harrington, Kathy Schiffman, Barbara May and librarian Anne Ballam. Also at this meeting was a representative of the public, Linda Lee Landrigan.

First order of business was that John proposed that the trustees should write up the annual report instead of the librarians.

We discussed 2009 and how it was a particularly difficult year for the Haverhill Library. We dealt with a recession and a lawsuit ,as well as other smaller obstacles.

Some of the accomplishments of the year were a profitable book sale, an author’s luncheon, writing workshops, a Facebook page, a wireless system for computer, a successful children’s program and a new board member. We also established a Fundraising Committee in 2009.

We discussed putting up a poster announcing our Amazon wish list. Linda Lee Landrigan agreed to make the poster for the library.

Election of officers followed. John Landrigan was reinstated as President of the Board. Kathy Schiffman was elected as Vice President. Kerri Harrington retains her position as Secretary.

Once again we talked about board development and how we could use two more members to join.

The meeting was adjourned at 7:00 PM
Next meeting will be on February 1, 2010 at 7:30 PM

Submitted by,
KERRI HARRINGTON

Minutes of January 4, 2010

Haverhill Library Board met on January 4, 2010, at the library, at 7:30 PM.

President John Landrigan opened the meeting. Present were John, Barbara May, Jane Darby, Vesta Smith, Kathy Schiffman, and librarians Nanci Meyers, and Annemarie Ballam.

Jane moved acceptance of the minutes of the previous meeting, seconded and passed.

Since Don Bazzell was not present, there could be no discussion of old business.

The librarians distributed their reports. They would like help bringing the hall table upstairs, as well as the Christmas tree, as they are bulky. It is also difficult to close the storm windows, and John will help with that.

The bathroom drain pipe froze again, and the lack of insulation was discussed.

The budget review committee will meet on Wednesday night, and John and Nanci will attend to speak for the Library.

John will offer a second writing workshop, starting in February, but not on a night when the Library is open, so as not to interfere with business.

The winter book discussion will start the third Monday of January, and Linda Landrigan has made great flyers to be put up in various places to announce it.

We are planning a hog roast during the Haverhill Days celebration, on the Common, September 11.

Trustees have been asked to help with filing of the accession cards, and John will be the first to help.

Meeting adjourned at 8:23. Next meeting will be on January 18 at 6:30 PM, the annual meeting, to finish before the book group meeting.

Vesta Smith, sec. pro tem