tag:blogger.com,1999:blog-12977238886182961802023-11-15T06:10:22.511-08:00Board of Trustees' Meetings and MinutesHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comBlogger35125tag:blogger.com,1999:blog-1297723888618296180.post-63427633098756956732013-01-18T13:53:00.003-08:002013-01-18T13:53:50.354-08:00Meeting of December 3, 2012The meeting was called to order by president John Landrigan at 7:35 PM. Present were Jane Darby, John Landrigan, Vesta Smith, Mike Marshall, Susan Lewis, Elaine Woodside, and librarian Anne Ballam.<br />
<br />
Minutes of 11/5/12 were reviewed and approved.<br />
<br />
<b>New Business </b><br />
Elaine Woodside was welcomed to board of trustees.<br />
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<b>Old Business </b><br />
<u>HHS storage </u><br />
A Statement of Understanding between the HLA and the HHS was presented. The HHS has offered to pay rent for the use of the room for the storage of materials. They would also be using the front room less and less in the future as they organize them and put them into the vault room. There are some materials going to Ladd Street.
The library would benefit from this in that we would get storage, shelves and rent.<br />
<br />
The SOU will be modified to stipulate that the library is in charge of the room. We will vote on this by email by end of month.<br />
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<b>Approval of Budget </b><br />
Two versions presented. One version has the rental from the HHS included if we choose to accept that. We still need to come up with new fundraising ideas.<br />
<br />
We may want to think about a fundraising activity during the 250th celebration. 5/18 Founders Day may be an opportunity we can take advantage of for a fundraising activity. Dress in costume as a character from the town.<br />
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The preliminary budget was approved. John wants to be able to write a letter to Glenn English.<br />
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<b>Librarians' Report </b><br />
Thanks to Mike for taking the recycling. There is a patron who wants to take the typewriters that are not being used.<br />
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The shelves still need to be put in for the audio books.<br />
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The librarians would also like to thank the Currier boys and Shane for their help around the library.<br />
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The meeting was adjourned at 8:26 PM.
The next meeting will be January 7, 2013.Haverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-38777241917648949722013-01-18T13:48:00.002-08:002013-01-18T13:48:57.134-08:00Meeting of November 5, 2012The meeting was called to order by president John Landrigan at 7:30 PM. Present were Jane Darby, John Landrigan, Ken Smith, Mike Marshall, and Susan Lewis, trustees and Nanci Myers and Anne Ballam librarians. The minutes of August 6, August 27 and October 10 were reviewed and approved.<br />
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<b>Old Business </b><br />
<b>Building </b><br />
Russ Wilcox has finished the work on the building but has not sent a bill. Ken will look at the work to make sure that it is done adequately.<br />
<br />
It was also noticed that in the back room of the children's side that the mortar between the granite ceiling blocks is disintegrating and making dust that falls on the books. We will be getting a quote to fix the problem from Russ Wilcox.<br />
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<b>NHPA Tour </b><br />
There was an impromptu tour while they while they were visiting Pearson Hall.<br />
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<b>Librarians’ Report </b><br />
<b>HHS Storage </b><br />
A storage consultant is coming in to figure out the best way to use the space in the vault room. The librarians have concerns about the amount of items that are coming over to be stored and the amount of time they will be stored. There are items in the vault room that the librarians would like time to go through before somebody moves them. A shelf along the wall in the outside room was discussed as a solution. Ken will ask for quotes from local carpenters. The historical society will be confined to the vault room.<br />
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<b>Thanksgiving Weekend </b><br />
Both Nanci and Anne will be gone during the weekend following Thanksgiving. It was decided that as long as it was posted far enough in advance it would be okay to close the library if someone could not be found to cover.<br />
<br />
<b>Other Concerns </b><br />
There is a need for more shelves for the audio books on the adult side of the library.<br />
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A teacher from the Oliverian School would like to start a Young Adult Book Club and have the meetings at the library.<br />
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The Interlibrary Loan system was down for an extended time due to Hurricane Sandy. They had taken it down and were not able to bring it back up after the storm had passed.<br />
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On Halloween the library had 25 trick or treaters.<br />
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<b>Financial Report </b><br />
There was a bequest from Lynn Bandy’s mother of $1,000.<br />
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Final payment from the town and the Mildred Page Bequest.<br />
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<b>New Business </b><br />
2013 Draft Budget- We will put in an increase for funding from both the town and the precinct.<br />
<br />
We need alternate funding sources.<br />
<br />
We are paying TASCO security and are not sure if the alarm is actually working. We would like to have them come and check the system. Both Mike and Nanci should be here for that.<br />
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John will go the DC furniture sale to see if there is anything there we could use.<br />
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The holiday basket raffle will not happen as we ran out of time to get it together.<br />
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John invited a motion to adjourn the meeting at 8:56PM.
Haverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-80283071884505372952012-11-06T14:24:00.006-08:002012-11-06T14:24:46.355-08:00Meeting of October 10, 2012The meeting was called to order by president John Landrigan at 7:34 PM. Present were Jane Darby, John Landrigan, and Vesta Smith, trustees, and Nanci Myers and Anne Ballam, librarians. John noted two discussion items not on the agenda: board development and fund-raising ideas. The minutes of the August 27 meeting were reviewed but not approved, lacking a quorum.<br />
<br />
<b>Building </b><br />
Ken has rebuilt the front walk and has taken down the growth in the back yard. These were big jobs for which he should be properly acknowledged. Perhaps we will put up a sign in the foyer as we did to thank Mike Welch for this work on the floors. The new walkway has drawn considerable comment and praise. Russ Wilcox is continuing with the brickwork on the west façade. In addition, on his own initiative, he spent quite a bit of time helping Ken with the walkway and the brush clearing.<br />
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Meanwhile, Nanci reported a new issue. As a result of the water problems in the east vault room earlier in the year, water has seeped into the masonry in the first floor ceiling, and dust is falling into the children’s section. Russ Wilcox had a look and said that, while there is no pressing danger, this will continue to happen until the ceiling is redone. Nanci will talk with Russ about submitting a bid for this work.<br />
<br />
<b>Financial Report </b><br />
John reviewed the financial report, noting that with the completion of the third quarter, he has added the column of percentages to show how we stand going into the final quarter of the year. Nanci and Anne asked about the book budget; they are slightly ahead of budget not greatly so. John will be preparing a draft of the 2013 budget for review at the November meeting. He asked that all trustees be thinking of ideas for new fund-raisers for the coming year.<br />
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<b>Librarians’ Reports </b><br />
Nanci reported that the adult side has been “super busy” this summer, and that she has signed up 24 new patrons since May. She notes that she is still in need of the shelves that she has discussed, and she has been moving books around in anticipation of new shelving. She will await Mike’s return to the area, since he thought he’d be able to assist there. The annual visit by the middle school students is scheduled for Friday, October 5. Anne reports that she had nine regular participants in the Summer Reading Program, plus some other occasionals. Thanks are especially owed to the Pike Store, which donated coupons for free individual pizzas.<br />
<br />
Fundraising/Programming
Book Sale: the book sale took in $539 on the 22nd and about $50 has come in since; combined with some earlier book sale income, we have now exceeded our projected income in this area. Nanci reported one patron comment that the sale could have been better publicized. Publicity and other ideas for next year include: announcement on the town listserv; listing on the sign in front of the town offices; cross-promotion with the other libraries; offering ancillary events such as face-painting for kids; ask Alumni Hall about scheduling a concurrent event.<br />
<br />
Event Space: Discussion of Nessa Flax’s offer to do a program led to a discussion of our lack of programming space. Now that the growth in the back yard has been cut down, there may be an opportunity to create a summer event space there, perhaps with benches, an awning that would stay up for the season, even a brick-paved area. Nanci is already in discussions with the prison work program about another project, and she will inquire about having the program help us create an event space out back.<br />
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Fall Events: John noted that the writing workshops will begin this Saturday (Oct 6), that the fall book discussion series will begin Oct 8, and that there will be another installment of the Book Club for Writers discussions on Oct 25.<br />
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<b>New Business </b><br />
NHLTA: John reported on the open discussion sponsored by the New Hampshire Library Trustees Association and hosted by the library in Warren.<br />
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Banned Books Week: Nanci noted that she has a display planned.<br />
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Board Development: The board identified three candidates to approach with the suggestion that they would start in January.<br />
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Mystery Date: Nanci described a new program she is considering, Mystery Date with a Book. Patrons are presented with a selection of books wrapped in plain paper and invited to borrow one to read.<br />
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Holidays: Nanci would like to hold a raffle for a holiday gift basket as a fund-raiser. It would be displayed some 3-4 weeks prior to the drawing, and would feature high value gifts. Nanci and Anne will develop a list and will seek suggestions from trustees; we will ask trustees to donate the items for the basket. Vesta reminded us that we need a permit from the town to conduct a raffle.<br />
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<b>Adjournment </b><br />
The next meeting will be held Monday, November 5.Haverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.com0tag:blogger.com,1999:blog-1297723888618296180.post-60014735603897865012012-11-06T13:58:00.001-08:002012-11-06T13:58:19.620-08:00Minutes of August 27, 2012The meeting was called to order by president John Landrigan at 7:35 PM. Present were Landrigan, Mike Marshall, and Vesta Smith, trustees. The minutes of the August 6 meeting were reviewed but not approved, lacking a quorum.<br />
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<b>Building </b><br />
John noted that the brickwork on the west façade is now underway, and that Ken still intends to repair the front walk, but has not yet set a date.<br />
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<b>Financial Report </b><br />
John reviewed the financial report, noting that it does not reflect the August salaries for the librarians due to our early meeting date. He also noted the contributions received so far in response to the annual appeal.<br />
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<b>Fundraising/Programming </b><br />
Book Sale: the book sale is scheduled for Saturday, September 22. The trustees will visit the library as they have time available before the sale to work on sorting the books. We will again seek to borrow the Ed and Anne’s tent. Mike will check with the guy who took our left over books last year and see if he will do so again this year. Nanci has arranged to have the Currier brothers help move books on the day of the sale.<br />
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NHLTA: John mentioned the open discussion scheduled by the New Hampshire Library Trustees Association, which will be hosted by the library in Warren. He plans to attend.<br />
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Writing Workshop: John reviewed his revised plan to offer three half-day fiction writing workshops in the fall.<br />
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<b>New Business </b><br />
Tasco Alarm System: Mike reported his experience with the alarm system that brought out an emergency response team. John will consult Ed Ballam about the alarm.
Banned Books Week: John noted as an FYI that Banned Books Week is coming up at the end of September. This is an annual program organized by the American Library Association.<br />
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<b>Adjournment </b><br />
The next meeting will be held Monday, October 1. Haverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.com0tag:blogger.com,1999:blog-1297723888618296180.post-22813494337572300562012-11-06T13:50:00.005-08:002012-11-06T13:54:21.242-08:00Minutes of August 6, 2012The meeting was called to order by president John Landrigan at 7:30 PM. Present were John Landrigan, Mike Marshall, Susan Lewis, and Vesta Smith, trustees. Susan Brown was also present to explain the Founders Day plans to the trustees.<br />
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<b>250th Anniversary Celebration </b><br />
Susan Brown explained the plans as they stand now for the Newbury/Haverhill 250th Anniversary Celebration taking place next year. There is a sponsors book that can be pre-purchased that will contain pictures of homes in the area. The book will be available November 1, 2012.<br />
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December 31, 2012 is the kick-off ball for the year-long celebration.<br />
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Founders Day will take place May 18, 2013. There will be activities in the Clifford Building from 10-12 in Woodsville, NH. At 2 pm the Charters will be read on the commons of both Newbury and Haverhill. There will be crafts and vendors set up at the commons, and if the library would like to do something the offer is there. At 3 pm the committee would like the school to plan a program about the town.<br />
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<b>New Business </b><br />
The Historical Society has requested the use of the library’s storage space until the work in Pearson Hall is complete. They will bring in a storage consultant who will help organize the space efficiently. The trustees voted to allow the Historical Society to use the vault. The trustees who are also members of the Historical Society abstained from voting. It was brought up that that the HLA is not responsible for damage due to fire, water, humidity, and theft.<br />
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<b>Approval of Minutes</b><br />
The minutes of the June 4 meeting were approved as presented.<br />
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<b>Donations </b><br />
VHS tape donations were discussed. The condition of many of the tapes is poor and we are essentially just throwing them away. A discussion followed about whether we should discourage the donation of VHS tapes or if we should just take them and along with the other things people also donate. It was decided to leave it the way it is.<br />
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<b>Progressive Dinner </b><br />
The last word on the dinner was that it had been cancelled. We are awaiting final word on this.<br />
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<b>Building</b><br />
Russ Wilcox: has not come yet, was supposed to be here is July. Ken will call him.<br />
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Walkway: The bricks need to be lifted and new sand needs to be brought in. We can fill in where the puddle forms near the road. We can set up a day when Ken can do this with help from other trustees.<br />
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Backlot: Scrape top layer off -- should be done in either spring or fall.<br />
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<b>Financial Reports</b><br />
The bill for the roof repairs has been paid. The annual appeal has come in which brought in $2,000.<br />
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<b>Fundraising/ Programming </b><br />
John will be working on a Thank You Letter which will be sent shortly for the annual appeal.
The Byrne Foundation matching funds grant that we were approved for last year were discussed and John said he would work on a letter to send out for that.<br />
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Nessa Flax, a local author wants to offer a program at the library. The trustees approved of this.<br />
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John is working on getting another writing workshop together this year.<br />
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There will be a fall book sale as well. A date to be determined with input from the librarians.<br />
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<b>Correspondence</b><br />
The trustees received a letter requesting information. The information requested was sent previously or will be shortly.<br />
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<b>Adding Documents/Procedures to Website </b><br />
A discussion about putting information on the HLA’s website followed. It was decided unanimously to put the HLA’s policies and procedures on the website but not the minutes from 2009.<br />
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<b>Librarians’ Report </b><br />
There was no librarians’ report as Anne was on vacation.
Haverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.com0tag:blogger.com,1999:blog-1297723888618296180.post-28040692941275242992012-08-07T13:11:00.001-07:002012-08-07T13:11:08.589-07:00Minutes of June 4, 2012The meeting was called to order by president John Landrigan at 7:30 PM. Present were Jane Darby, Landrigan, Mike Marshall, and Vesta Smith, trustees. The minutes of the May 7 meeting were approved as presented.<br />
<br />
<b>Old Business</b><br />
SB214: John reported that the New Hampshire Senate concurred with the amended version of the bill that was passed by the House, and it was subsequently signed by the governor on May 29. Under the terms of the bill, it will now go into effect on July 28. Mike suggested that a copy of the final bill should be provided to the librarians for reference.<br />
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<b>Building</b><br />
Roof work: John reported that the initial payment has been made on the repairs to the slate roof, and that the company has projected a start date of early June. It appears that it will not be possible to re-use the slate from another job as the company had at one time hoped.<br />
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Property Map: At the May meeting, John had promised to ask Jim Alexander for a copy of a property map for Haverhill Corner, and John now reported that Jim had supplied this map and John has shared it with Ken. The map was wanted in connection with Ken’s plan of removing the brush behind the library with his grading equipment; the concern was whether there is anything just under the surface that might be damaged. Unfortunately, though the map shows the property line clearly, it does not seem to indicate what might be buried.<br />
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<b>Financial Report</b><br />
John noted that the May financial report indicates that we are currently about $10K behind for the year, as compared to about $5K behind at this time last year. The two primary reasons for this difference are: 1) the annual appeal has not yet been sent and the resulting income therefore not yet received; 2) this figure includes the substantial down payment for the roof work, though in fact that will be covered by the special building funds carried over from last year. The library regularly shows an operating deficit in May because we do not receive the second quarterly payments from the town and the Mildred Page Fund until June. The contribution from the Haverhill Corner Precinct, however, has been received. Although our finances are in keeping with previous years, John reminded the board that we are still looking at a difficult year since the contributions from both the town and the precinct will be less than projected.<br />
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<b>Librarians’ Report</b><br />
The librarians sent word that they will provide a two-month report at the next meeting.<br />
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<b>Fundraising/Programming</b><br />
Annual Appeal: John noted that he has failed to get the appeal mailing done on its usual schedule this year, but he arrived at the meeting with the elements completed, and the trustees present prepared the mailing during the course of the meeting.<br />
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General Fitz John Porter Program: The trustees had previously agreed to co-sponsor this program with the Haverhill Historical Society, since it is based on a book and will include a booksigning, and John announced that it is now scheduled for Thursday, June 14. Our co-sponsorship primarily involves helping to publicize the event, and to this end, John has announced it in the appeal letter and will put it on the library’s web site.<br />
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Shakespeare Discussion: John announced that he will hold a discussion of “The Taming of the Shrew” a week before the first performance at Alumni Hall by the Shakespeare Under the Stars troupe. The trustees expressed pleasure at the opportunity to support our neighbor organization in a small way.<br />
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Strawberry Festival: The trustees had previously agreed that the library would once again participate in the church’s annual Strawberry Festival, and John reminded everyone that it will be held on June 30.<br />
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Writing Workshops: Driven by the need to write the appeal letter, John has set dates for three half-day fiction writing workshops to be held in late July and early August. These will be fund-raisers for the library, and will experiment with a new format, compared to the six-week workshops we have run in the past.<br />
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Fall Festival: At one point, the trustees had considered the possibility of assuming responsibility for the Autumn Festival, in order to create an opportunity for another pig roast or some other fund-raiser. No progress had been made on this, however, and John felt it was time to close the loop on the discussion. The board decided that, at this point, it is not feasible to assume responsibility for this event.<br />
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<b>New Business </b><br />
Haverhill Historical Society Request: The Historical Society has requested permission to hold the dessert portion of its annual Progressive Dinner at the library. The plan for the dinner is to focus on former Grafton County buildings in Haverhill Corner, including the former jail, the courthouse (Alumni Hall), and the records office (the library). The dinner is tentatively scheduled for October 27. The board agreed to grant permission to use the library, but expressed concerns involving capacity/crowding, seating, and access to the second floor. John was directed to share these concerns with the Society.<br />
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The meeting concluded with the completion of work on the annual appeal mailing.Haverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-74182825412513512642012-07-20T13:11:00.000-07:002012-07-20T13:11:15.096-07:00Minutes of May 7, 2012The monthly meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:35 P.M. on May 7, 2012. Present were Trustees John Landrigan, Vesta Smith, Susan Lewis, Mike Marshall, Ken Frank and Jane Darby.<br />
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Minutes of the March 5th and April 2nd monthly meeting were approved.<br />
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<b>SB 214 Report: </b>Amended version passed the house. There was no word when the senate will take up the legislation. John will keep looking at the state website to see the progress. The lawyer fee for the consultation was $100.<br />
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<b>Records Management Policy: </b> The policy reflects what is currently being done. Policy was approved by the board.<br />
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<b>Building:</b> Weather Check is the company doing the roof. They will be beginning work soon. There is a possibility of using slate from another job they are doing. That would reduce our cost.
The brick work needs to be finished on the other end of the library building. We will be calling him to see when that work will be finished.
The mess in the back of the library will be cleaned up. Ken has offered to scrape the weeds off and spread some seed in back of the building.
The location of the property line was discussed and it was decided to ask Jim Alexander if he
knew exactly where it is located.
The condition of the front walkway was discussed. Ken said it would take a day to tear p the brick and lay down a new walkway that is flat and safer for the patrons. There will be an email asking for volunteer help when he is ready to do the work.<br />
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<b>Financial Report:</b> The town income came in. There were 2 unbudgeted items that were paid. One was the update to the Intuit Software and Lawyer fees.<br />
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<b>Librarian Report: </b>A young man has inquired about the job. It was decided to award him the mowing job as the other person who mowed last year has not asked about it.
Charter has offered to carry both phone and internet. We will compare prices and service to see if it is worth it.
$150 has been donated to purchase a table for the children’s side of the library. Nanci and Anne are researching to find a table that would be suitable for our unique space. The rest of the cost would need to be raised through fundraising.
Volunteer efforts were noted. Vesta will send a Thank-You note to Carolyn Danielson for weeding the flower beds.<br />
<br />
<b>Fundraising/ Programming:</b> Dave Major gave a 40% discount for books purchased at the Jane Cleland author tea.
There will be an all day writing workshop program this summer.<br />
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<b>Annual Appeal Mailing: </b>John will forward the list. Look at list to find people who should be on list actually are. We send this out soon.<br />
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The meeting was adjourned at 8:27 P.M. The next regular meeting will be held at the library at 7:30 P.M. on June 4, 2012.<br />
<br />
Respectfully submitted,<br />
Susan LewisHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-75842237078553809332012-07-20T13:06:00.001-07:002012-07-20T13:07:01.880-07:00Minutes of April 2, 2012The monthly meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:30 P.M. on April 2, 2012. Present were Trustees John Landrigan, Vesta Smith and Susan Lewis.<br />
<br />
Minutes of the March 5, 2012 monthly meeting were not approved due to a quorum not being present.<br />
<br />
<b>SB 214 Report: </b>There is a working session on the bill being held April 3. Voting will probably take place on the amended bill at this time. John will follow the process online and will report via email what happens. As soon as we know what is happening we will inform other local libraries.<br />
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<b>Records Management Policy: </b>The policy reflects what is currently being done. We will discuss this again when more trustees are available.<br />
<br />
<b>Building: </b>Slate from North Haverhill are not usable as they are the wrong color. We will need to purchase slate. Work will begin when we are able to be fit into the contractors calendar.<br />
<br />
<b>Financial Report: </b>John presented financial statements from March. The income from town and precinct was down from what we budgeted. The income reflected the chicken biscuit supper and book sale. Next month we will need to pay 40% of the estimate for the roof work.<br />
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<b>Author Tea: </b> Jane Cleland will be here Sunday April 15th. Susan Brown has offered to host the tea or to have it at the parish hall as previously planned. We will charge $10 a ticket. Like the chicken dinner it was decided that the trustees will provide the food. This will be coordinated through email. John will contact Dave Major to have some books on hand for people to purchase.<br />
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<b>Annual Appeal Mailing: </b>John will forward the list. Look at list to find people who should be on list actually are. We will try to send this out in April.<br />
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<b>Book Discussions: </b> Great Expectations will be held Monday April 16.<br />
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<b>Librarians Report: </b>Currently we have no Jane Cleland books in the library. The printer is not working properly. Nanci will talk to Mike about getting it repaired. The annual report is due to the state by the end of the week. The librarians will get it to John so he can add some information and send it to the sate.<br />
<br />
The meeting was adjourned at 8:05 P.M. The next regular meeting will be help at the library at 7:30 P.M. on May 7, 2012.<br />
<br />
Respectfully submitted,<br />
Susan LewisHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-13684954279306271982012-07-20T13:00:00.001-07:002012-07-20T13:00:25.641-07:00Minutes of March 5, 2012The monthly meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:30 P.M. on March 5, 2012. Present were Trustees John Landrigan, Vesta Smith, Ken Frank & Mike Marshall and Librarians Nanci Myers & Anne Ballam.<br />
<br />
Minutes of the January 2, 2012 & February 7, 2012 monthly meetings and January 16, 2012 Annual Meeting were approved with corrections.<br />
<br />
<b>Removal of books from vault room: </b> John reported he has started moving books out of the second floor east end vault room because of the presence of the boiler in that room. During his cleanup, he found stacks of old minutes that he is organizing for storage.<br />
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<b>Roofing Contractor: </b> Ken presented a contract proposed by Michael Mayo of WeatherCheck LLC for repairs to the library’s slate roof. Ken explained the price is more that obtained from another contractor last year who failed to follow through, but it includes more work. Ken has received good recommendations of WeatherCheck and feels their price is reasonable for the scope of work contemplated. Mike moved and Vesta seconded that we accept the offer. In discussion, John requested that the contract be corrected to indicate it was with the Haverhill Library Association and not the Town of Haverhill. The motion passed with the understanding the correction would be requested.<br />
<br />
<b>Financial Report:</b> John presented financial statements for February. John has paid the outstanding bill to Hood’s Plumbing and included a letter indicating our dissatisfaction with their work. John has learned that the Haverhill Precinct Commissioners have recommended lowering the precinct’s contribution to the library this year from $1,500 to $1,000.<br />
<br />
<b>Librarians’ Report: </b> Nanci submitted a Librarians’ Report. Nanci discussed the need for a kidney shaped table for the children’s room. Nanci has been communicating with North Haverhill’s Patten Library and reports they would like us to take their left-over slate tiles soon if we want them; Ken will contact North Haverhill. Nanci noted that the library’s computers have been having difficulties with Internet Explorer and email programs. The copier is making copies with black streaks; Mike will bring it to Ross’s Business Machines for repair. Nanci noted some parking difficulties with attendees of an exercise class held at Alumni Hall and talked directly with the instructor to remedy the situation.<br />
<br />
<b>Haverhill Historical Society:</b> John reported that the Haverhill Historical Society intends to hire an intern during the summer to work on cataloging HHS holdings currently being stored in our library’s vault. The HHS has also proposed that we cosponsor a program in June of this year on a book by Kim Alexander and her husband about the diaries of Civil War General Fitz John Porter and a program during next year’s 250th Newbury-Haverhill Anniversary on Frances Parkinson Keyes.<br />
<br />
<b>Records Management Policy: </b>John provided the board with a copy of a proposed “HLA Policy on Document and Records Management.” Discussion of this policy was tabled until next month’s meeting.<br />
<br />
<b>Proposed Right-to-know Law concerning public libraries:</b> John received consensus of support from the board for a draft email proposed to be sent to members of the State of New Hampshire House Judiciary Committee outlining the concerns of the HLA concerning SB 214.<br />
<br />
<b>HLA Book Sale at Strawberry Festival: </b>The board agreed that the HLA would have a book sale table set up during the annual Strawberry Festival sponsored by the First Congregational Church of Haverhill on June 16.<br />
<br />
<b>Fund raising / Programming: </b> The board finalized plans for the March 10 Chicken & Biscuit Supper. The next Winter Book Discussion will be on Dickens’ Bleak House on March 19.<br />
<br />
The meeting was adjourned at 9:15 P.M. The next regular meeting will be held at the library at 7:30 P.M. on April 2, 2012.<br />
<br />
Respectfully submitted,<br />
Michael MarshallHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-51392002250114805562012-07-20T12:53:00.001-07:002012-07-20T12:53:57.530-07:00Minutes of February 7, 2012The monthly meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:00 P.M. on February 7, 2012. Present were Trustees John Landrigan, Mike Marshall and Susan Lewis.<br />
<br />
We took a tour of the vault room to see how many books needed to be moved and see the work that was done on the boiler.<br />
<br />
Minutes of the January 2, 2012 and January 16, 2012 meetings were reviewed. As there wasn’t a quorum a vote could not take place.<br />
<br />
<b>NH Library Trustee Association:</b> We currently have memberships for 2 of our trustees. Each membership costs $10.00 per year. In the past we have utilized the NHLTA to help find a lawyer for our lawsuit. More recently we have utilized the NHLTA for guidance in responding the ILL van issue.
Currently John is one of the members. Mike Marshall will be the second member.<br />
<br />
<b>Alumni Hall and Parking Issues:</b> The issue of storing the “Library Parking” signs was discussed. John has spoken to Keisha about making the group using Alumni Hall for an event during library hours responsible for putting out the signs. It was decided to leave the signs folded in the library and become more aware of upcoming events at Alumni Hall.
Keisha also brought up the idea of a small parking lot that could be shared by Alumni Hall and the library; the idea was shelved due to concerns about location and cost.<br />
<br />
<b>Boiler Switch Problem:</b> Mike will look into getting a cover for the emergency shut off for the boiler. It was noted that it is next to a light switch so it might accidentally get shut off. There are covers that can be placed over the switch so this doesn’t happen.<br />
<br />
<b>Building:</b> Ken met with Gerand A Leone Slate Roofing Company. They looked at the library roof.<br />
<br />
<b>Financial Report: </b>The month of January has no income only expenses. The propane bill was paid so the issue of the emergency switch being triggered due to lack of propane was dismissed. The idea of prebuying propane was discussed as an option for next year in an effort to save money. John will check on that this fall.
The town of Haverhill budget advisory committee met and it will recommend that the libraries receive level funding.<br />
<br />
<b>Hood’s Bill:</b> Hoods Plumbing and Heating are pressing for payment of the outstanding bill. It was decided that we would pay the bill and enclose a letter explaining that we were disappointed with the service we received.<br />
<br />
<b>Chicken and Biscuit Supper: </b>Ted Shiffman is unable to cook for us. He recommended that the trustees do it themselves. After discussion it was decided that we could indeed do this. We will be looking for help from former trustees and other community members.
John will look at the numbers from last year to see how much we need to purchase. We can cook the main dish on site and bring salads, drinks and desserts. We will plan this event via email. There will also be a book sale during the supper.<br />
<br />
<b>Winter Book Discussion Series: </b>The day of the meeting was noted to be the 200th anniversary of Charles Dickens’ birth. The remaining books and dates are
David Copperfield 2/20
Bleak House 3/19
Great Expectations 4/16<br />
<br />
<b>Removal of Books from Vault Room: </b>There was a discussion about the best way to go about moving books from their current location with the boiler and water pipes to the other vault room. The trustees will clean and prep the west vault room for the incoming books and begin moving them.<br />
<br />
<b>Fire Alarm: </b>The HLA currently pays $500 per year to TASCO for the fire alarm service. It currently is not working properly. We need to fix this service.<br />
<br />
The meeting was adjourned at 8:00 P.M. the next meeting will be March 5, 2012 at 7:30 P.M.Haverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-73688544804882189262012-07-20T12:42:00.001-07:002012-07-20T12:42:13.805-07:00Minutes of January 16, 2012 Annual MeetingThe Annual Meeting of the Haverhill
Library Association was held at the library and called to order by Board of
Trustees Chairman John Landrigan at 6:30 P.M. on January 16, 2012. Present were Trustees John Landrigan, Ken
Frank, Sue Lewis & Mike Marshall and Children’s Librarian Anne Ballam.<br />
<br />
John noted the minutes of the 2011
Annual Meeting had already been approved at an earlier monthly meeting of the
board.<br />
<br />
A slate of officers for 2012 was
proposed and approved: President – John Landrigan, Vice-President – Ken Frank,
Treasurer – John Landrigan and Secretary – Sue Lewis.<br />
<br />
John presented a revised 2011
Financial Report. The Board voted
approval to submit the report for the town report. John also noted he will have copies available
for the town’s Budget Advisory Committee meeting.<br />
<br />
A review of activities of the past
year was made in preparation of the 2011 Annual Report to the town. Major repairs to the bricks of the building,
which will continue in 2012. The March supper, book sale and gift basket
raffle. Book discussions. A Shakespeare program done in conjunction
with the series of Shakespeare performances at Alumni Hall. Author luncheon with thanks to Keisha Luce
for use of Alumni Hall. Library visit by
the Haverhill Cooperative Preschool and Haverhill Cooperative Middle School
sixth graders. Children’s reading
program. Children’s cookie sampler. Annual book sale in September. Holiday Tea with thanks to Bill & Mary
Emig. Thanks also to Cheryl Barnes for
donating a ‘Harry Potter” quilt for use in the children’s room and to Library
Volunteers Tasha Simmons and Charlene Aldrich.<br />
<br />
Anne presented a Children’s Library
Report. She also noted that the number
of people accessing Wi-Fi with their personal computers has increased, but
while some do it successfully, others have had problems.<br />
<br />
Sue reported she was asked by a
member of the public if the area behind the library could be used as a shared
parking area for the library and Alumni Hall. Ken and Mike noted that probably would not work due to the location of
the library’s drywell.<br />
<br />
John thanked Ken for ‘No Parking’
signs he made to preserve parking in front of the library when Alumni Hall
events attract large crowds.<br />
<br />
The meeting was adjourned at 7:05 P.M. The next monthly meeting will be on Tuesday,
February 7, 2012. (Note this is not on the usual first Monday of the month; it
was changed due to schedule conflicts.)<br />
<br />
Respectfully submitted,<br />
Michael MarshallHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-6275421359449685712012-07-20T12:30:00.001-07:002012-07-20T12:30:33.172-07:00Minutes of January 2, 2012The monthly meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:30 P.M. on January 2, 2012. Present were Trustees John Landrigan, Jane Darby, Ken Frank, Sue Lewis, Vesta Smith & Mike Marshall and Librarians Nanci Myers & Anne Ballam.<br />
<br />
Minutes of the November 7, 2011 and December 5, 2011 meetings were approved.<br />
<br />
<b>State Library Van:</b> John reported that libraries across the state had provided feedback concerning proposed cuts to the State Library Van to State Librarian Mike York, who in turn prepared a report to the state legislature arguing against the cuts.<br />
<br />
<b>Status of 2012 Fall Festival:</b> No information is available yet.<br />
<br />
<b>Alumni Hall Parking Issues:</b> Nanci reported she had conversations with Alumni Hall Executive Director Keisha Luce concerning parking problems during events held at Alumni Hall. Ken volunteered to make some no-parking signs and John said he would email Keisha asking her to deal with organizations using Alumni Hall to make sure their patrons did not park in front of the library.<br />
<br />
<b>Board Development: </b> John will approach some potential candidates for positions on the board.<br />
<br />
<b>Building:</b> Ken will contact Gerard A Leone Slate Roofing Company of Sunapee, NH as a possible contractor for repair to the library’s roof. John reports that he still intends to respond to the Byrne Foundation’s offer of a matching funds grant.<br />
<br />
<b>Financial Report: </b>The library received payments from the Town of Haverhill and the Mildred Page Bequest in December and we ended the year with a loss of $1,832.18 in our regular operating budget when special amounts received and expended for building repairs in 2011 are disregarded. The deficit was ameliorated by a generous special year end contribution to the library by Jane Darby & Jack Carlock. John presented a draft ‘Operating Receipts & Disbursements’ statement he prepared for the annual town report, noting it shows a balance which might inaccurately portray an inflated cash on hand balance. After discussion, it was decided that the report should have an explanation of the major building repairs being the cause for the buildup of cash on hand, but that cash is already designated to be spent on repairs.<br />
<br />
<b>Town Funding Request for 2012:</b> John will find out when the town’s Budget Advisory Committee is meeting so we can be present to support our request for increased funding.<br />
<br />
<b>Librarian’s Report: </b>Anne reports that a tutor and seventh grade girl arrived at the library asking for a quiet place for a tutoring session as part of the ‘ACES’ program in the schools. Anne will contact the school to get confirmation of the program and the tutor’s background check. Anne reports that Hood’s Plumbing & Heating left messages on Nanci’s home and cell phones looking for payment for work done at the library last winter; John will call them. Ken will check current problems with freezing lines.<br />
<br />
<b>Fund raising / Programming: </b>The Books & Music Holiday Dessert Tea held December 10 at Bill & Mary Emig’s home was a success. John noted special thanks to the Emigs for hosting the event and providing the refreshments & food; they also paid for a newspaper advertisement. The Board was in favor of asking the Emigs to host our April 15 Author’s Luncheon and to repeat the Holiday Tea. The Chicken & Biscuit Supper is scheduled for March 10; John will approach Ted Schiffman; more planning will be done at next month’s meeting. In commemoration of the 200th anniversary of Charles Dickens’ birth, the Winter Book Discussion Series will feature Pickwick Papers on January 16, David Copperfield on February 20, Bleak House on March 19, and Great Expectations on April 16. The Book Club for Readers will meet on January 26 to discuss stories by Isaac Bashevis Singer and Philip Roth.<br />
<br />
The meeting was adjourned at 8:40 P.M. The Annual Meeting will be held at the library at 6:30 P.M. on January 16, 2012 and the next regular meeting will be held at the library at 7:30 P.M. on February 6, 2012.<br />
<br />
Respectfully submitted,<br />
Michael MarshallHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-91274692424675365122012-01-01T12:29:00.000-08:002012-01-06T12:32:25.543-08:00Minutes of December 5, 2011The monthly meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:30 P.M. on December 5, 2011. Present were Trustees John Landrigan, Jane Darby & Mike Marshall and Librarians Nanci Myers & Anne Ballam. Absent were members Vesta Smith, Sue Lewis and Ken Frank and therefore Chairman Landrigan declared a quorum for voting was not present.<br />
<br />
Minutes of the November 7, 2011 meeting were read. Approval was deferred until next month.<br />
<br />
<b>Town Funding Request for 2012</b>: John presented a copy of the letter he submitted to Town Manager Glenn English, with copies to select board members, in which the Haverhill Library Association asked, and gave reasons, for an increase in funding next year. John reports that Mr. English informed him that he was going to recommend level funding for all nongovernmental agencies.<br />
<br />
<b>Building</b>: Exterior brick work on the building has stopped for the year.<br />
<br />
<b>Financial Report</b>: There was no income in November, but we expect to receive payments from the Town of Haverhill and the Mildred Page Bequest in December. John explained that the last entry on the ‘Profit Loss Statement’, a shortfall of $4,767.25, shows how much over budget the library is without the special amounts received and expended for building repairs in 2011. When the final payments from the Town of Haverhill and Page Fund are received, John estimates our year-end deficit will be approximately $2,000.<br />
<br />
<b>Librarian’s Report</b>: Nanci and Anne submitted a written report of numbers of uses of the library for May through October. Nanci reports that Stephen Hebebrand has done an excellent job of shoveling snow.<br />
<br />
<b>Fund raising / Programming</b>: The Board noted the upcoming Books & Music Holiday Tea to be held December 10 at Bill & Mary Emig’s home.<br />
<br />
<b>Board Development</b>: A discussion was held concerning potential new board members.<br />
<br />
The meeting was adjourned at 8:50 P.M. The next meeting will be held at the library at 7:30 P.M. on January 2, 2012.<br />
<br />
Respectfully submitted,<br />
Michael MarshallHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.com0tag:blogger.com,1999:blog-1297723888618296180.post-13783219897663873352011-12-01T12:25:00.000-08:002012-01-06T12:29:25.198-08:00Minutes of November 7, 2011The monthly meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:30 P.M. on November 7, 2011. Present were Trustees John Landrigan, Vesta Smith, Sue Lewis & Mike Marshall and Librarian Nanci Myers.<br />
<br />
Minutes of the October 3, 2011 meeting were approved.<br />
<br />
<b>State Library Van</b>: John presented a copy of a letter in support of continuation of funding for the Inter Library Loan van which he sent to the NH State Library on behalf of our board. Nanci showed copies of a petition signed by library patrons and a letter written by one patron which had also been forwarded.<br />
<br />
<b>Building</b>: Russ Wilcox submitted a bill ($5,189.86) for work completed thus far on the east gable end and rear of the building; he will complete the west end next year. The letter for matching Byrne Foundation funds is still planned, but has not been sent yet. We still need to find a new contractor for the slate roof repair.<br />
<br />
<b>Financial Report</b>: We received only $29.48 income (from ‘Earnings from Investments’) during October. Before the end of the year, we expect to receive significant further payments from the Town of Haverhill and the Mildred Page Bequest. Because not all of the work on the building planned for this year has been completed, we will not expend all the funds expected this year for that project and part of the $25,000 transferred from our investment portfolio remains available for use next year.<br />
<br />
<b>Librarian’s Report</b>: Nanci did not have a report available but felt that attendance and circulation are down slightly. She reported CD’s and DVD’s are popular and we had a discussion of Kindle e-readers and titles, which our library does not have. Nancy said that Piermont Library does have Kindles and they are popular there.<br />
<br />
<b>Fund raising / Programming</b>: Charlotte Brontë’s <i>Jane Eyre</i> is scheduled for the next book discussion on November 14. John’s planned October essay writing workshop did not attract enough participants to go forward. Mary Emig has offered to volunteer the use of her home and supplies for a Tea which would benefit the library. If approved by Mary, we plan to hold this Tea on December 10. We discussed possible program activities to be held during the event such as book displays, book recommendations and perhaps live music by David Heintz’ band students.<br />
<br />
<b>New Business</b>: John prepared a proposed Budget for 2012. After discussion, it was amended to increase from $14,000 to $15,000 the amount to be requested from the Town of Haverhill. John said he will prepare a presentation to the Select Board supporting this increase. Vesta moved, and Sue seconded, a motion to accept the amended budget. John submitted a calendar of meetings and events for next year. A planned discussion of Board development was deferred to the next meeting.<br />
<br />
The meeting was adjourned at 9:00 P.M. The next meeting will be held at the library at 7:30P.M. on December 5, 2011.<br />
<br />
Respectfully submitted,<br />
Michael MarshallHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-1155399274335195042011-11-01T10:54:00.000-07:002011-11-30T10:58:00.425-08:00Minutes of October 3, 2011The October monthly meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:30 P.M. on October 3, 2011. Present were Trustees John Landrigan, Vesta Smith, Ken Frank, Jane Darby & Mike Marshall and Librarians Nanci Myers and Anne Ballam.<br />
<br />
Minutes of the August 29, 2011 meeting were approved.<br />
<br />
<b>Building</b>: Ken provided an update on building repairs. Russ Wilcox has worked on the east gable end of the building and is now working on re-pointing bricks on other parts of the building. Ken will check on when work on the west gable end will be done. Hayward Slate has neither signed a contract with the library nor taken any steps to begin work; Ken will seek another slate roof contractor. John told the board he learned that the North Haverhill Library has some slate left over from recent repairs that we may be able to obtain. John reports he is still pursuing the challenge in fund raising by the Byrne Foundation and will be sending out letters soon.<br />
<br />
<b>Financial Report</b>: John provided financial statements for the end of September, noting that our fund raising is falling behind projections. He will look into the possibility of saving some money through a pre-buy of gas. A review of the 2012 budget will be held at the next monthly meeting.<br />
<br />
<b>Librarian’s Report</b>: Nanci reported she had been extremely busy and that library use has increased over the last several months. She has found an Information Technology person who will look into problems with the library’s routers. Ken Frank will donate a refrigerator for use at the library; Mike will look into obtaining cups & lids for use with the new Keurig coffee machine. Nanci reports she knows someone who may be able to get author Chris Bohjalian to present a program at our library<br />
<br />
<b>Fundraising / Programming</b>: The Fall Book Sale has earned almost $600, but that is still less than projected. Many books are left over; Mike will bring worthless books to the recycling center in Newbury and books in good condition (but which are not considered to have any value to our sale) to a book picker. The plight of the West Hartford, VT library suffering great losses in the recent floods was discussed and it was decided the Anne would look through our children’s books to see if there are any we might donate. The next book discussion will be on October 10 for Jane Austen’s <i>Pride and Prejudice</i>. John still plans to start an essay writing workshop on October 11. The next installment of the Book Club for Writers will be held on October 27. Ken volunteered to donate two turkeys to be raffled; no action was taken on that for the present time. The possibility of the library sponsoring the Fall Festival next year was discussed and will be considered further. Although our fund raising efforts have not reached our goals for this year, it was agreed that there was not anything we could do this years<br />
<br />
<b>New Business</b>: The board decided not to respond to a manuscript concerning the town’s libraries by Robert Fillion. Alumni Hall Director Keisha Luce approached the library with a proposal that Alumni Hall, the Haverhill Library Association and Haverhill Historical Society have a joint community program at Christmas. Vesta suggested the library could serve tea at Alumni Hall during some event and Jane suggested a guided historical walking tour of the neighborhood; no action was taken on these ideas. The board voted to send a letter to the State of NH in support of maintaining the State Library Van and Inter-Library Loan Program. Nanci reported she has obtained about 25 signatures on a petition to the State and some patrons have indicated to her that they will send personal letters.<br />
<br />
The meeting was adjourned at 8:45 P.M. The next meeting will be held at the library at 7:30P.M. on November 7, 2011.<br />
<br />
Respectfully submitted,<br />
Michael MarshallHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-62434776851008244182011-10-01T10:52:00.000-07:002011-11-30T10:53:39.275-08:00Minutes of August 29, 2011The September monthly meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:35 P.M. on August 29, 2011. This meeting was held one week earlier than normal due to September 5th being Labor Day. Present were Trustees John Landrigan, Vesta Smith, Sue Lewis, Jane Darby and Mike Marshall.<br />
<br />
Minutes of the August 1, 2011 meeting were approved.<br />
<br />
Written financial statements were not available, but John Landrigan reported that, as approved at the August 1 meeting, he had transferred $25,000 from our investments with Fidelity and had paid the first bill for the brick repair.<br />
<br />
John Landrigan informed us that a written work by Robert Fillion about the town’s libraries has been received with information from Mr. Fillion that he intends to publish the work in about two months.<br />
<br />
The Fall Book Sale will be held on September 10 this year. Phil and Kevin Currier have already helped to carry donated books upstairs and will help also on the day of the sale. Plans were made for sorting books and having personnel available the day of the sale.<br />
<br />
The meeting was adjourned at 8:07 P.M.<br />
<br />
Respectfully submitted,<br />
Michael MarshallHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-71314034012683176812011-07-01T08:11:00.000-07:002011-09-01T08:15:22.800-07:00Minutes of June 6, 2011Haverhill Library Association<br />
Minutes of June 6, 2011 meeting<br />
<br />
The monthly meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:30 P.M. on June 6, 2011. Present were Trustees John Landrigan, Vesta Smith & Mike Marshall and Librarian Nanci Myers.<br />
<br />
Minutes of the May 9, 2011 meeting were approved with the notation that the book discussion of Will in the World, How Shakespeare Became Shakespeare would be held on June 29, not 28. A discussion was held regarding the best way to answer a letter from Robert Fillion requesting research material.<br />
<br />
Work has not yet started on repairs to our roof and gable ends and there was no new information offered about a cleanup day for the library’s grounds. John reported that he sent letters requesting funding for the building repairs to six foundations and received two replies. The Cogswell Benevolent Trust has requested more information and the Byrne Foundation sent us a check for $3,000 with an offer to give us $2,000 more if we can match it in fundraising. We discussed the possibility of making another appeal to our Annual Appeal list and also to area businesses in an attempt to raise these matching funds. Discussions of the proper way to acknowledge donors to such an appeal were held with the possibilities using the Library’s web page, FaceBook, newspaper ads and/or a sign in the library for that purpose. Even with more successful fundraising, it appears that the balance of funds to pay for the roof and brick repairs will have to be withdrawn from our investments.<br />
<br />
John explained that a deposit of $240, received from the Annual Appeal, does not appear in the financial report; the actual total received from the Annual Appeal is $1,700, not $1,460, and therefore the Total Income figures for May and Year to Date are under-reported by $240. John noted that the report shows a large gap between income and expenditures, but that will close with the expected large payments still to be received from the Mildred Page Fund and Haverhill Corner Precinct.<br />
<br />
John plans to man a book sale table at the Haverhill Congregational Church’s strawberry festival. A book discussion of Will in the World, How Shakespeare Became Shakespeare will be held on June 29 to mesh with Alumni Hall’s summer Shakespeare festival. The status of the Autumn Festival formerly sponsored by RSVP is still unknown and we will wait to see what happens before we attempt to make plans to hold another pig roast such as we did at last year’s festival. Looking ahead, the Board agreed to hold an Author’s Luncheon with Jane Cleland on April 15, 2015.<br />
<br />
The meeting was adjourned at 8:45 P.M. The next monthly meeting will be 7:30 P.M. at the library on Monday, July 11, 2011, which is one week later than usual due to the Fourth of July holiday.<br />
<br />
Respectfully submitted,<br />
Michael MarshallHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-42234527066923642922011-06-01T13:05:00.000-07:002011-06-14T13:08:02.810-07:00Minutes of May 9, 2011The monthly meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:30 P.M. on May 9, 2011. Present were Trustees John Landrigan, Vesta Smith, Sue Lewis, Ken Frank, Kathy Schiffman, Jane Darby & Mike Marshall and Librarian Anne Ballam.<br />
<br />
As the first order of business, John welcomed new member Sue Lewis to the Board.<br />
<br />
Minutes of the April 4, 2011 monthly meeting were approved.<br />
<br />
John presented a draft copy of a grant letter and a list of prospective sources from which to obtain money for repair of the building’s bricks and roof. Ken discussed the availability of Russ Wilcox and Doug Hayward and a motion was passed to have Ken notify both to coordinate their efforts and proceed with the work. Ken noted the need for a cleanup day of the grounds and drainage work and estimated the cost of materials for such work to be less than $1,000; he will coordinate the date, materials and volunteer labor. Jane Darby will look into the status of plumbing issues.<br />
<br />
John submitted financial reports and talked about income from the Writing Workshop, Mildred Page Bequest and Annual Appeal. John proffered a draft letter thanking those who donated to the Annual Appeal.<br />
<br />
Anne Ballam presented a written Librarian’s Report dated May 9, 2011 which covered the first four months of 2011. Anne also provided a schedule for the 2011 Summer Reading Program, which will coordinate with a July and August Shakespeare program by Theatre Under the Stars next door at Alumni Hall.<br />
<br />
Plans were finalized for the upcoming author luncheon. A book discussion of Will in the World: How Shakespeare Became Shakespeare will be held at the library on June 28 to coincide with Alumni Hall’s Shakespeare program. It has been learned that RSVP is looking for another group to take over sponsorship of the Autumn Festival; no action was taken and we will wait to see what happens and revisit the issue at next month’s meeting. The Board also took no action regarding library participation in the 250th Haverhill-Newbury Anniversary to be celebrated in 2012.<br />
<br />
Under new business, John advised the group that the Haverhill Academy building was for sale, this in light of past interest for some to obtain it for library use. No action was taken.<br />
<br />
The meeting was adjourned at 8:35 P.M. The next monthly meeting will be 7:30 P.M. at the library on Monday, June 6, 2011.<br />
<br />
Respectfully submitted,<br />
Michael MarshallHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-87936321843017248192011-05-13T10:56:00.000-07:002011-05-13T10:56:44.668-07:00Minutes of April 4, 2011The monthly meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:30 P.M. on April 4, 2011. Present were Trustees John Landrigan, Vesta Smith & Mike Marshall and Librarian Nanci Myers.<br />
<br />
Minutes of the March 7, 2011 monthly meeting were approved.<br />
<br />
Notice was taken that scaffolding with yellow tape has been placed to provide protection from the weakened brick structure on the Alumni Hall side of the building. John is still working on identifying prospective grant sources and applications for funding the needed brick and roof repairs. The members present thanked Mike for the donation and installation of stair treads. Hood Plumbing and Heating submitted a bill for a service call in response to slow draining of the toilet. However, Nanci reported that they did not do any repair work during that visit; their service man told her that the problem might improve with warm weather and the pipes needed replacing. Further discussions with Hood’s will be held to determine if their bill should be paid.<br />
<br />
John presented a statement reflecting the Association’s finances at the end of the first quarter, noting we are in reasonable shape. Trustees John Landrigan, Vesta Smith and Jane Darby attended the Precinct of Haverhill Corner’s annual meeting in March and were successful in having the Precinct’s contribution to the library raised from $500 to $1,500. In light of the fundraising success of the March 12 supper-raffle-book sale, John offered up his thanks to all who participated.<br />
<br />
There are no Board of Trustee recruitment developments.<br />
<br />
John provided a rough draft of the New Hampshire Public Library Annual Report for Fiscal Year 2010. Nanci commented on the need for a thorough physical inventory to re-establish a base figure of our holdings and the members present agreed that should happen this year. Nanci also reports she is getting short on shelf space and has unsuccessfully been looking for a few shelf boards that were removed some time ago. Nanci will contact Grafton County Corrections for a status on the projects with which they have already agreed to help and see if they can also remedy the shelf issue.<br />
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The March 12 chicken pie supper was reviewed and possibilities for changing the date and menu were discussed. In anticipation of our Annual Appeal mailing, John will distribute a mailing list to be reviewed for corrections, additions and deletions and will have the letter prepared soon after that. A new edition of John’s six-week fiction writing workshop, with 4 or 5 people already signed up, will begin on Tuesday, April 12. A book discussion, on Huckleberry Finn by Mark Twain, will be held on Monday, April 18. The date of the author’s luncheon was set for Saturday, May 21 after John reported John Walter’s availability and willingness to appear that day. Possible library participation in the 2012 celebration of the 250th anniversary of the founding of Haverhill and Newbury was discussed.<br />
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The meeting was adjourned at 9:00 P.M. The next monthly meeting will be 7:30 P.M. at the library on Monday, May 9, 2011, which is one week later than usual due to schedule conflicts.<br />
<br />
Respectfully submitted,<br />
Michael MarshallHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-29811253988465447272011-04-01T12:02:00.000-07:002011-04-15T12:05:36.578-07:00Minutes of March 7, 2011Haverhill Library Association<br />
Minutes of March 7, 2011 meeting<br />
<br />
The monthly meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:30 P.M. on March 7, 2011. Present were Trustees John Landrigan, Kathy Schiffman, Ken Frank, Jane Darby & Mike Marshall and Librarian Anne Ballam.<br />
<br />
Minutes of the February 3, 2011 monthly meeting were approved after two changes were made. Marcia Belyea, not Welch, will resume bookkeeping. The correct time of adjournment was 8:55 P.M.<br />
<br />
John is still working on grant proposals to pay for brick stabilization on the gable ends of our building. Ken reported that he talked to Russ Wilcox, who told him he has inspected the building twice and it is in bad enough shape that he could not reinforce or stabilize it. Ken will erect barricades around the affected area until the weather improves and Russ Wilcox can safely remove the weakened sections.<br />
<br />
Marcia Belyea has taken over bookkeeping duties and the librarians are now receiving stubs with their checks. Referring to the financial statement, John noted that a large portion of the high amount ($2,380.60) of the February payroll taxes paid was to bring tax year 2010 up to date.<br />
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There is nothing new to report regarding recruitment of new Board of Trustee members.<br />
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Hood’s Plumbing & Heating has not provided a promised estimate for drain repair work. Nanci will follow up when the weather gets warmer. Anne Ballam reported she is applying for a new library debit card. She also reported that snow falling from the roof is damaging the light beside the front door and suggested the light be moved. In preparation for a State Library report due in April, it is noted that numbers are down for children’s reading programs.<br />
<br />
A book discussion, on Daisy Miller by Henry James, will be held on March 21, 2011. The next version of John Landrigan’s six-week fiction writing workshop is tentatively scheduled to begin on March 22. Because author Jane Cleland will be unable to attend our next author’s luncheon, a discussion of possible alternatives was held and it was decided that John would contact John Walters, an author and former NHPR radio host. John Landrigan will explore the possibility of Ernest Hebert appearing at a joint venture with Alumni Hall. Plans for the March 12 supper, book sale and basket raffle were finalized.<br />
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The meeting was adjourned at 8:30 P.M.<br />
<br />
The next monthly meeting will be 7:00 P.M. at the library on Monday, April 4, 2011.<br />
<br />
Respectfully submitted,<br />
Michael MarshallHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-14489499448711093072011-03-01T11:56:00.000-08:002011-04-15T12:02:16.964-07:00Minutes of February 2, 2011Haverhill Library Association<br />
Minutes of February 7, 2011 meeting<br />
<br />
The Monthly Meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 8:00 P.M. on February 7, 2011. Present were Trustees John Landrigan, Jane Darby, Vesta Smith & Mike Marshall and Librarians Nanci Myers & Anne Ballam.<br />
<br />
Minutes of the January 3, 2011 monthly meeting were not available for review. Minutes of the January 17, 2011 Annual Meeting were approved.<br />
<br />
Nanci reported that a work crew from the Grafton County Jail had been there earlier in the day and had removed old runner hardware from the stairs and applied a coat of primer to the stairs and rails. They had also repaired walls and primed the door of the bathroom. It is expected they will return tomorrow to finish the job. John reported that no work on brick stabilization has been done yet and we need to find a means of paying for that work. John has identified five or six foundations as possible sources of funding, will investigate them further and report on his findings next month.<br />
<br />
Marcia Belyea will resume bookkeeping for the Association and was present tonight to receive information. John plans on attending the Haverhill Selectboard meeting tomorrow night to support our library’s request for increased funding. John presented the Profit and Loss Statement for January and noted it shows little activity since it is the beginning of the year. John reported that the Library’s Fidelity Fund is doing well. John included a copy of the Haverhill Library Association, Inc. Conflict of Interest Policy, required as an annual reminder by the State of New Hampshire. <br />
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Possible candidates for Board membership were discussed and efforts will continue to involve members of the community. John did send an email to former Board Members. There was agreement on creating a list of members and their terms of office.<br />
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Nanci and Anne reported on their efforts at program development and the enhancement & continuation of existing programs, especially in the case of children & youth and homeschoolers. Anne reported themes have been decided upon for the summer reading program; ‘You are here’ is the theme for teenagers and books will be ordered by March 1.<br />
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John reported that the Book Club for Writers and Winter Book Discussion Series in January went well. The next Discussion Series will cover Billy Budd on February 21.<br />
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Plans were refined for the March 12 supper, book sale and basket raffle.<br />
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The meeting was adjourned at 8:55 P.M.<br />
<br />
The next monthly meeting will be 7:00 P.M. at the library on Monday, March 7, 2011.<br />
<br />
Respectfully submitted,<br />
Michael MarshallHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-32980213396362934542011-02-02T07:37:00.000-08:002011-02-11T07:39:46.230-08:00Minutes of January 17, 2011Haverhill Library Association<br />
Minutes of the Annual Meeting, January 17, 2011<br />
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The Annual Meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:00 P.M. on January 17, 2011. Present were Trustees John Landrigan, Vesta Smith, Ken Frank and Mike Marshall and member of the public Linda Landrigan.<br />
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A review of activities of the past year was made. Ken Frank and Mike Marshall joined the Board of Trustees. Minutes of monthly board meetings were posted on the library’s website. The Board met with Alumni Hall Director Keisha Luce to discuss the relationship of our two organizations. A regular column containing library news is being published in the Haverhill Corner Congregational Church’s monthly newsletter. The library has obtained a new e-mail address. The library’s financial status weathered a difficult start, but the year ended without a draw-down of our investments and the Board voted raises for the librarians. During the year, Ken Frank fixed the trap door and conducted a facilities inspection. The inspection revealed the slate roof and gable ends brickwork need attention; Ken Frank obtained estimates for the needed work. Community member Mike Welch refinished the floor of the downstairs hallway. Community service projects undertaken include establishment of a toner cartridge recycling collection box, establishment of ‘listserv’ - an online community discussion site and art & photography exhibits at the library. For the kids, there was a weekly story time, a summer reading program, a tour of the Conklin Farm, a bike parade and Halloween party. For adults there were two book discussion series, the continuation of a creative writing group started in 2009, a creative writing workshop and we hosted the first meeting in Haverhill of the New Hampshire Writers Project Book Club for Writers. Library fundraisers were a Chicken Supper / Book Sale / Raffle event in March, a book sale at the community Strawberry Festival in June, a Mystery Tea in August and a very successful pig roast / pulled pork lunch and book sale at the Autumn Festival. The Board noted the valuable contributions of volunteers throughout the year: Carolyn Danielson, Mike Welch, Dennis Mason, Lori Heels and Hugh Underhill.<br />
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In his role as Treasurer, John Landrigan submitted a 2010 Treasurer’s Report with the caveat that he is still waiting for the amount of checking account interest to complete the report.<br />
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A slate of officers for 2011 was proposed and approved: President – John Landrigan, Vice-President – Kathy Schiffman, Treasurer – John Landrigan and Secretary – Mike Marshall.<br />
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Looking forward to the upcoming year, the Board resolved to continue the activities and fundraisers of the past. The Board expressed its appreciation for all of the contributions of recently resigned members Kerri Harrington and Barbara May. Although Kerri and Barb will be hard to replace, new members will be sought with the intent of increasing community participation in our operations. John also will move forward with a plan to establish a de facto “Friends of the Library Group”.<br />
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The meeting was adjourned at 7:55 P.M.<br />
<br />
The next monthly meeting will be on Monday, February 7, 2011.<br />
<br />
Respectfully submitted,<br />
Michael MarshallHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-66401691706613556932011-02-01T07:35:00.000-08:002011-02-11T07:36:12.820-08:00Minutes of January 3, 2011The monthly meeting of the Haverhill Library Board was called to order by chairman John Landrigan on January 3, 2011, at 7:30PM. Present were John Landrigan, Vesta Smith, Mike Marshall, Barbara May, and librarian Anne Ballam.<br />
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We did not have a quorum so no votes could be passed.<br />
<br />
We discussed the need for a second bid for work that needs to be done on the building in order to write a grant and the ethics involved in this. John will draft a proposal for the February meeting and we will discuss it at that time.<br />
<br />
We had no library report.<br />
John reported that our finances are in good shape.<br />
There is a budget meeting on Wed. evening at the town hall which John will attend and anyone else who is so inclined is welcome. John will get a letter to the chairman asking for a raise in our yearly donation from the town.<br />
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Fundraising: Ted Schiffman cannot commit to cooking for our chicken supper this year. After some discussion it was decided that we will be able to do this on our own. We will have two settings of approximately 1 1/4 hours each at 5:30 and 7PM. We will also have a book sale and a basket raffle. The basket needs more items. The drawing will be at the end of the evening. Menu: Chicken and bisquits, cole slaw, brownie sundaes, coffee and tea. This will be discussed more at our next regular meeting.<br />
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A wish list for various items (ie. Keurig machine, refrigerator, etc.) will be sent with our annual appeal letter.<br />
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The book discussion series will be entitled American Classics. John will get a letter out to the public.<br />
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Mike will ask Cathy Chase if Adam is interested in shoveling snow from the walk.<br />
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A patron survey was discussed and it was felt that we don't get many replies. This will be tabled for another time.<br />
<br />
Next meeting will be the Annual Meeting on Monday, January 17, 2011 at 6:30PM.<br />
Our next regular board meeting will be on Monday, February 7, 2011 at 7:30PM.<br />
<br />
Barbara May, Secretary pro temHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-10521628378906911142011-01-01T08:41:00.000-08:002011-01-10T08:45:15.363-08:00Minutes of December 6, 2010The monthly meeting of the Haverhill Library Board was called to order by the chairman John Landrigan at 7:30 PM on December 6, 2010. Present were John Landrigan, Kathy Schiffmann, Mike Marshall, Jane Darby, Ken Frank, and Vesta Smith.<br />
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Jane moved approval of the minutes of the previous meeting, passed.<br />
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Old business: Bids have been received from Russell Willcox for repair of the east wall brickwork of $26,800, and from Doug Hayward for $4200 for slate repairs. Since Russell will not start work until spring, and we might have to get a second bid, in order to qualify for grand aid, we will ask him to put winter protection in place. Nanci noted that there is need for work on the tree overhanging the walk, but that also should wait until spring or summer.<br />
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Nanci also reported that it was probably too late for a Christmas raffle basket, so suggested we wait until February.<br />
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The librarians asked for December's pay to be paid before Christmas. It will not be a problem.<br />
<br />
John circulated the treasurer's report, which was accepted, and included the current Fidelity investment report.<br />
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John also distributed the calendar for 2011, with meeting dates, book discussion dates, and library closings. We hope to have an author luncheon on May 14.<br />
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Next meeting will be on January 3, 2011 at 7:30.<br />
<br />
Meeting adjourned at 8:30, followed by a social hour hosted by John, to celebrate Christmas.<br />
<br />
Vesta Smith, Secretary pro temHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.comtag:blogger.com,1999:blog-1297723888618296180.post-87042014779221238802010-12-01T11:36:00.000-08:002010-12-14T11:37:41.150-08:00Minutes of November 1, 2010The monthly meeting of the Haverhill Library Board was called to order by chairman John Landrigan at 7:30 PM on November 1, 2010. Present were trustees John Landrigan, Kathy Schiffman, Kerri Harrington, Ken Frank, Jane Darby, Mike Marshall and librarian Nanci Myers.<br />
<br />
Minutes of the previous meeting were approved.<br />
<br />
In building news, Ken Frank talked to Russ Wilcox to look at the eaves of the building and to leave a quote for the masonry work. Doug Hayward will be contacted about the slate roof repair.<br />
<br />
The refinished floors are finished and look beautiful. A thank you note will be sent to Michael Welch.<br />
<br />
Financially, we are in good standing at the moment and potentially throughout the new year.<br />
<br />
In programming, the book club is in full swing. The next discussion is slated for November 8th.<br />
<br />
The writers' group is still meeting at the library regularly.<br />
<br />
Next, the proposed budget for 2011 was looked at. It looks like it will be a better year than the last in terms of finances.<br />
<br />
We would like to ask for more money from the town for next year. We will propose that our budget be restored to be equitable to that of North Haverhill Library.<br />
<br />
From the precinct, we agreed to ask for $1500, instead of $1000.<br />
<br />
We discussed giving the librarians a pay raise. All were in a agreement for an increase. John was going to crunch the numbers and send out the information for a review and vote later this week.<br />
<br />
John wondered if we should do a survey of our patrons. It was decided to put this aside to discuss again next month.<br />
<br />
In the Librarians' Report, there was a Halloween party with kids the previous Saturday. About 15 children were in attendance, along with their parents.<br />
<br />
Nanci suggested we purchase a Keurig machine for the library. We hope to do this in the near future.<br />
<br />
Inger Swingforth would like to hang her art and photography in the library in the coming months. All thought this would be a fine idea.<br />
<br />
The meeting was adjourned at 8:30 PM<br />
The next meeting will be on Monday, December 6, 2010 at 7:30 PM.<br />
Submitted by,<br />
Kerri HarringtonHaverhill Library Assoc.http://www.blogger.com/profile/11902185877380604022noreply@blogger.com