Haverhill Library Association
Minutes of February 7, 2011 meeting
The Monthly Meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 8:00 P.M. on February 7, 2011. Present were Trustees John Landrigan, Jane Darby, Vesta Smith & Mike Marshall and Librarians Nanci Myers & Anne Ballam.
Minutes of the January 3, 2011 monthly meeting were not available for review. Minutes of the January 17, 2011 Annual Meeting were approved.
Nanci reported that a work crew from the Grafton County Jail had been there earlier in the day and had removed old runner hardware from the stairs and applied a coat of primer to the stairs and rails. They had also repaired walls and primed the door of the bathroom. It is expected they will return tomorrow to finish the job. John reported that no work on brick stabilization has been done yet and we need to find a means of paying for that work. John has identified five or six foundations as possible sources of funding, will investigate them further and report on his findings next month.
Marcia Belyea will resume bookkeeping for the Association and was present tonight to receive information. John plans on attending the Haverhill Selectboard meeting tomorrow night to support our library’s request for increased funding. John presented the Profit and Loss Statement for January and noted it shows little activity since it is the beginning of the year. John reported that the Library’s Fidelity Fund is doing well. John included a copy of the Haverhill Library Association, Inc. Conflict of Interest Policy, required as an annual reminder by the State of New Hampshire.
Possible candidates for Board membership were discussed and efforts will continue to involve members of the community. John did send an email to former Board Members. There was agreement on creating a list of members and their terms of office.
Nanci and Anne reported on their efforts at program development and the enhancement & continuation of existing programs, especially in the case of children & youth and homeschoolers. Anne reported themes have been decided upon for the summer reading program; ‘You are here’ is the theme for teenagers and books will be ordered by March 1.
John reported that the Book Club for Writers and Winter Book Discussion Series in January went well. The next Discussion Series will cover Billy Budd on February 21.
Plans were refined for the March 12 supper, book sale and basket raffle.
The meeting was adjourned at 8:55 P.M.
The next monthly meeting will be 7:00 P.M. at the library on Monday, March 7, 2011.
Respectfully submitted,
Michael Marshall
Tuesday, March 1, 2011
Wednesday, February 2, 2011
Minutes of January 17, 2011
Haverhill Library Association
Minutes of the Annual Meeting, January 17, 2011
The Annual Meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:00 P.M. on January 17, 2011. Present were Trustees John Landrigan, Vesta Smith, Ken Frank and Mike Marshall and member of the public Linda Landrigan.
A review of activities of the past year was made. Ken Frank and Mike Marshall joined the Board of Trustees. Minutes of monthly board meetings were posted on the library’s website. The Board met with Alumni Hall Director Keisha Luce to discuss the relationship of our two organizations. A regular column containing library news is being published in the Haverhill Corner Congregational Church’s monthly newsletter. The library has obtained a new e-mail address. The library’s financial status weathered a difficult start, but the year ended without a draw-down of our investments and the Board voted raises for the librarians. During the year, Ken Frank fixed the trap door and conducted a facilities inspection. The inspection revealed the slate roof and gable ends brickwork need attention; Ken Frank obtained estimates for the needed work. Community member Mike Welch refinished the floor of the downstairs hallway. Community service projects undertaken include establishment of a toner cartridge recycling collection box, establishment of ‘listserv’ - an online community discussion site and art & photography exhibits at the library. For the kids, there was a weekly story time, a summer reading program, a tour of the Conklin Farm, a bike parade and Halloween party. For adults there were two book discussion series, the continuation of a creative writing group started in 2009, a creative writing workshop and we hosted the first meeting in Haverhill of the New Hampshire Writers Project Book Club for Writers. Library fundraisers were a Chicken Supper / Book Sale / Raffle event in March, a book sale at the community Strawberry Festival in June, a Mystery Tea in August and a very successful pig roast / pulled pork lunch and book sale at the Autumn Festival. The Board noted the valuable contributions of volunteers throughout the year: Carolyn Danielson, Mike Welch, Dennis Mason, Lori Heels and Hugh Underhill.
In his role as Treasurer, John Landrigan submitted a 2010 Treasurer’s Report with the caveat that he is still waiting for the amount of checking account interest to complete the report.
A slate of officers for 2011 was proposed and approved: President – John Landrigan, Vice-President – Kathy Schiffman, Treasurer – John Landrigan and Secretary – Mike Marshall.
Looking forward to the upcoming year, the Board resolved to continue the activities and fundraisers of the past. The Board expressed its appreciation for all of the contributions of recently resigned members Kerri Harrington and Barbara May. Although Kerri and Barb will be hard to replace, new members will be sought with the intent of increasing community participation in our operations. John also will move forward with a plan to establish a de facto “Friends of the Library Group”.
The meeting was adjourned at 7:55 P.M.
The next monthly meeting will be on Monday, February 7, 2011.
Respectfully submitted,
Michael Marshall
Minutes of the Annual Meeting, January 17, 2011
The Annual Meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:00 P.M. on January 17, 2011. Present were Trustees John Landrigan, Vesta Smith, Ken Frank and Mike Marshall and member of the public Linda Landrigan.
A review of activities of the past year was made. Ken Frank and Mike Marshall joined the Board of Trustees. Minutes of monthly board meetings were posted on the library’s website. The Board met with Alumni Hall Director Keisha Luce to discuss the relationship of our two organizations. A regular column containing library news is being published in the Haverhill Corner Congregational Church’s monthly newsletter. The library has obtained a new e-mail address. The library’s financial status weathered a difficult start, but the year ended without a draw-down of our investments and the Board voted raises for the librarians. During the year, Ken Frank fixed the trap door and conducted a facilities inspection. The inspection revealed the slate roof and gable ends brickwork need attention; Ken Frank obtained estimates for the needed work. Community member Mike Welch refinished the floor of the downstairs hallway. Community service projects undertaken include establishment of a toner cartridge recycling collection box, establishment of ‘listserv’ - an online community discussion site and art & photography exhibits at the library. For the kids, there was a weekly story time, a summer reading program, a tour of the Conklin Farm, a bike parade and Halloween party. For adults there were two book discussion series, the continuation of a creative writing group started in 2009, a creative writing workshop and we hosted the first meeting in Haverhill of the New Hampshire Writers Project Book Club for Writers. Library fundraisers were a Chicken Supper / Book Sale / Raffle event in March, a book sale at the community Strawberry Festival in June, a Mystery Tea in August and a very successful pig roast / pulled pork lunch and book sale at the Autumn Festival. The Board noted the valuable contributions of volunteers throughout the year: Carolyn Danielson, Mike Welch, Dennis Mason, Lori Heels and Hugh Underhill.
In his role as Treasurer, John Landrigan submitted a 2010 Treasurer’s Report with the caveat that he is still waiting for the amount of checking account interest to complete the report.
A slate of officers for 2011 was proposed and approved: President – John Landrigan, Vice-President – Kathy Schiffman, Treasurer – John Landrigan and Secretary – Mike Marshall.
Looking forward to the upcoming year, the Board resolved to continue the activities and fundraisers of the past. The Board expressed its appreciation for all of the contributions of recently resigned members Kerri Harrington and Barbara May. Although Kerri and Barb will be hard to replace, new members will be sought with the intent of increasing community participation in our operations. John also will move forward with a plan to establish a de facto “Friends of the Library Group”.
The meeting was adjourned at 7:55 P.M.
The next monthly meeting will be on Monday, February 7, 2011.
Respectfully submitted,
Michael Marshall
Tuesday, February 1, 2011
Minutes of January 3, 2011
The monthly meeting of the Haverhill Library Board was called to order by chairman John Landrigan on January 3, 2011, at 7:30PM. Present were John Landrigan, Vesta Smith, Mike Marshall, Barbara May, and librarian Anne Ballam.
We did not have a quorum so no votes could be passed.
We discussed the need for a second bid for work that needs to be done on the building in order to write a grant and the ethics involved in this. John will draft a proposal for the February meeting and we will discuss it at that time.
We had no library report.
John reported that our finances are in good shape.
There is a budget meeting on Wed. evening at the town hall which John will attend and anyone else who is so inclined is welcome. John will get a letter to the chairman asking for a raise in our yearly donation from the town.
Fundraising: Ted Schiffman cannot commit to cooking for our chicken supper this year. After some discussion it was decided that we will be able to do this on our own. We will have two settings of approximately 1 1/4 hours each at 5:30 and 7PM. We will also have a book sale and a basket raffle. The basket needs more items. The drawing will be at the end of the evening. Menu: Chicken and bisquits, cole slaw, brownie sundaes, coffee and tea. This will be discussed more at our next regular meeting.
A wish list for various items (ie. Keurig machine, refrigerator, etc.) will be sent with our annual appeal letter.
The book discussion series will be entitled American Classics. John will get a letter out to the public.
Mike will ask Cathy Chase if Adam is interested in shoveling snow from the walk.
A patron survey was discussed and it was felt that we don't get many replies. This will be tabled for another time.
Next meeting will be the Annual Meeting on Monday, January 17, 2011 at 6:30PM.
Our next regular board meeting will be on Monday, February 7, 2011 at 7:30PM.
Barbara May, Secretary pro tem
We did not have a quorum so no votes could be passed.
We discussed the need for a second bid for work that needs to be done on the building in order to write a grant and the ethics involved in this. John will draft a proposal for the February meeting and we will discuss it at that time.
We had no library report.
John reported that our finances are in good shape.
There is a budget meeting on Wed. evening at the town hall which John will attend and anyone else who is so inclined is welcome. John will get a letter to the chairman asking for a raise in our yearly donation from the town.
Fundraising: Ted Schiffman cannot commit to cooking for our chicken supper this year. After some discussion it was decided that we will be able to do this on our own. We will have two settings of approximately 1 1/4 hours each at 5:30 and 7PM. We will also have a book sale and a basket raffle. The basket needs more items. The drawing will be at the end of the evening. Menu: Chicken and bisquits, cole slaw, brownie sundaes, coffee and tea. This will be discussed more at our next regular meeting.
A wish list for various items (ie. Keurig machine, refrigerator, etc.) will be sent with our annual appeal letter.
The book discussion series will be entitled American Classics. John will get a letter out to the public.
Mike will ask Cathy Chase if Adam is interested in shoveling snow from the walk.
A patron survey was discussed and it was felt that we don't get many replies. This will be tabled for another time.
Next meeting will be the Annual Meeting on Monday, January 17, 2011 at 6:30PM.
Our next regular board meeting will be on Monday, February 7, 2011 at 7:30PM.
Barbara May, Secretary pro tem
Saturday, January 1, 2011
Minutes of December 6, 2010
The monthly meeting of the Haverhill Library Board was called to order by the chairman John Landrigan at 7:30 PM on December 6, 2010. Present were John Landrigan, Kathy Schiffmann, Mike Marshall, Jane Darby, Ken Frank, and Vesta Smith.
Jane moved approval of the minutes of the previous meeting, passed.
Old business: Bids have been received from Russell Willcox for repair of the east wall brickwork of $26,800, and from Doug Hayward for $4200 for slate repairs. Since Russell will not start work until spring, and we might have to get a second bid, in order to qualify for grand aid, we will ask him to put winter protection in place. Nanci noted that there is need for work on the tree overhanging the walk, but that also should wait until spring or summer.
Nanci also reported that it was probably too late for a Christmas raffle basket, so suggested we wait until February.
The librarians asked for December's pay to be paid before Christmas. It will not be a problem.
John circulated the treasurer's report, which was accepted, and included the current Fidelity investment report.
John also distributed the calendar for 2011, with meeting dates, book discussion dates, and library closings. We hope to have an author luncheon on May 14.
Next meeting will be on January 3, 2011 at 7:30.
Meeting adjourned at 8:30, followed by a social hour hosted by John, to celebrate Christmas.
Vesta Smith, Secretary pro tem
Jane moved approval of the minutes of the previous meeting, passed.
Old business: Bids have been received from Russell Willcox for repair of the east wall brickwork of $26,800, and from Doug Hayward for $4200 for slate repairs. Since Russell will not start work until spring, and we might have to get a second bid, in order to qualify for grand aid, we will ask him to put winter protection in place. Nanci noted that there is need for work on the tree overhanging the walk, but that also should wait until spring or summer.
Nanci also reported that it was probably too late for a Christmas raffle basket, so suggested we wait until February.
The librarians asked for December's pay to be paid before Christmas. It will not be a problem.
John circulated the treasurer's report, which was accepted, and included the current Fidelity investment report.
John also distributed the calendar for 2011, with meeting dates, book discussion dates, and library closings. We hope to have an author luncheon on May 14.
Next meeting will be on January 3, 2011 at 7:30.
Meeting adjourned at 8:30, followed by a social hour hosted by John, to celebrate Christmas.
Vesta Smith, Secretary pro tem
Wednesday, December 1, 2010
Minutes of November 1, 2010
The monthly meeting of the Haverhill Library Board was called to order by chairman John Landrigan at 7:30 PM on November 1, 2010. Present were trustees John Landrigan, Kathy Schiffman, Kerri Harrington, Ken Frank, Jane Darby, Mike Marshall and librarian Nanci Myers.
Minutes of the previous meeting were approved.
In building news, Ken Frank talked to Russ Wilcox to look at the eaves of the building and to leave a quote for the masonry work. Doug Hayward will be contacted about the slate roof repair.
The refinished floors are finished and look beautiful. A thank you note will be sent to Michael Welch.
Financially, we are in good standing at the moment and potentially throughout the new year.
In programming, the book club is in full swing. The next discussion is slated for November 8th.
The writers' group is still meeting at the library regularly.
Next, the proposed budget for 2011 was looked at. It looks like it will be a better year than the last in terms of finances.
We would like to ask for more money from the town for next year. We will propose that our budget be restored to be equitable to that of North Haverhill Library.
From the precinct, we agreed to ask for $1500, instead of $1000.
We discussed giving the librarians a pay raise. All were in a agreement for an increase. John was going to crunch the numbers and send out the information for a review and vote later this week.
John wondered if we should do a survey of our patrons. It was decided to put this aside to discuss again next month.
In the Librarians' Report, there was a Halloween party with kids the previous Saturday. About 15 children were in attendance, along with their parents.
Nanci suggested we purchase a Keurig machine for the library. We hope to do this in the near future.
Inger Swingforth would like to hang her art and photography in the library in the coming months. All thought this would be a fine idea.
The meeting was adjourned at 8:30 PM
The next meeting will be on Monday, December 6, 2010 at 7:30 PM.
Submitted by,
Kerri Harrington
Minutes of the previous meeting were approved.
In building news, Ken Frank talked to Russ Wilcox to look at the eaves of the building and to leave a quote for the masonry work. Doug Hayward will be contacted about the slate roof repair.
The refinished floors are finished and look beautiful. A thank you note will be sent to Michael Welch.
Financially, we are in good standing at the moment and potentially throughout the new year.
In programming, the book club is in full swing. The next discussion is slated for November 8th.
The writers' group is still meeting at the library regularly.
Next, the proposed budget for 2011 was looked at. It looks like it will be a better year than the last in terms of finances.
We would like to ask for more money from the town for next year. We will propose that our budget be restored to be equitable to that of North Haverhill Library.
From the precinct, we agreed to ask for $1500, instead of $1000.
We discussed giving the librarians a pay raise. All were in a agreement for an increase. John was going to crunch the numbers and send out the information for a review and vote later this week.
John wondered if we should do a survey of our patrons. It was decided to put this aside to discuss again next month.
In the Librarians' Report, there was a Halloween party with kids the previous Saturday. About 15 children were in attendance, along with their parents.
Nanci suggested we purchase a Keurig machine for the library. We hope to do this in the near future.
Inger Swingforth would like to hang her art and photography in the library in the coming months. All thought this would be a fine idea.
The meeting was adjourned at 8:30 PM
The next meeting will be on Monday, December 6, 2010 at 7:30 PM.
Submitted by,
Kerri Harrington
Monday, November 1, 2010
Minutes of October 4, 2010
The monthly meeting of the Haverhill Library Board was called to order by chairman John Landrigan at 7:30 on October 4, 2010. Present were trustees, John Landrigan, Vesta Smith, Jane Darby, Mike Marshall, Barbara May and librarian, Nanci Myers.
Minutes of the previous meeting were approved.
Mike Marshall has looked into the sign project and has turned all of his information over to Keesha Luce.
The refinished floors are almost ready. There is one small part near the bathroom to be finished.
The Librarians reported that Dennis Mason has donated 110 DVD's to the library this month and needs a card of thanks.
Tasco has assured us that the alarm system is in good working order.
Nanci is interested in purchasing a Keurig machine for the library and is checking at other
libraries to see how much they charge and where they get their supplies. She will report at a later date.
Nanci will call Russel Wilcox for an estimate on the brick work.
A special thank you needs to go to Hugh Underhill for leaf removal after leaf season is over.
Laptop users seem to be having trouble with WIFI. Nanci will keep an eye on it and let us know if it escalates.
John reported that we don't have to tap into our investments and hopefully won't have to until the new year.
It was decided that we will go forward with all fundraising activities.
John will talk to Kathy and Ted about the chicken supper and Jane will put in a request for a spot at next year's Fall Festival for the pig roast. The strawberry festival will be on the second Saturday in July and we will be taking part in this.
The Fall book discussion series is in full swing as of the week of Oct 11, 2010.
John will make up a preliminary budget for next year and present it to us at the next meeting.
The meeting was adjourned at 8:35.
The next meeting will be on Monday, November 1, 2010 at 7:30 PM.
Submitted by,
Barbara May
Minutes of the previous meeting were approved.
Mike Marshall has looked into the sign project and has turned all of his information over to Keesha Luce.
The refinished floors are almost ready. There is one small part near the bathroom to be finished.
The Librarians reported that Dennis Mason has donated 110 DVD's to the library this month and needs a card of thanks.
Tasco has assured us that the alarm system is in good working order.
Nanci is interested in purchasing a Keurig machine for the library and is checking at other
libraries to see how much they charge and where they get their supplies. She will report at a later date.
Nanci will call Russel Wilcox for an estimate on the brick work.
A special thank you needs to go to Hugh Underhill for leaf removal after leaf season is over.
Laptop users seem to be having trouble with WIFI. Nanci will keep an eye on it and let us know if it escalates.
John reported that we don't have to tap into our investments and hopefully won't have to until the new year.
It was decided that we will go forward with all fundraising activities.
John will talk to Kathy and Ted about the chicken supper and Jane will put in a request for a spot at next year's Fall Festival for the pig roast. The strawberry festival will be on the second Saturday in July and we will be taking part in this.
The Fall book discussion series is in full swing as of the week of Oct 11, 2010.
John will make up a preliminary budget for next year and present it to us at the next meeting.
The meeting was adjourned at 8:35.
The next meeting will be on Monday, November 1, 2010 at 7:30 PM.
Submitted by,
Barbara May
Friday, October 1, 2010
Minutes of August 30, 2010
The monthly meeting of the Haverhill Library Board was called to order by chairman John Landrigan at 7:30 PM on August 30, 2010. Present were trustees John Landrigan, Kathy Schiffman, Barbara May, Kerri Harrington, Vesta Smith, Ken Frank, Jane Darby and Mike Marshall. The librarians, Anne Ballam and Nanci Myers, were also present.
Minutes of the previous meeting were approved with two amendments. The first was that Walmart should replace Shaw's. Also, Mike checked with Booster Club, not the selectmen, concerning the signage.
Mike Marshall looked into the sign project. Mike met with the owner of the Sign Depot company, John Buzzi. We will need to revisit the sign idea and also discuss possibilities with Keesha Luce.
In building news, Ken Frank has put up caution tape on the side of the building where there are dangerous bricks overhead. We will need to find a mason to rebuild the turrets.
The refinished floors are nearly done. There is a part near the bathrooms to finish.
John has been putting the minutes up on our website.
In the librarians' report, the summer reading program was a success and ended in a well attended trip to the Conklin farm. Anne presented the trustees with a slide show from the field trip.
Dennis Mason donated over 100 DVDs to the library.
The bike parade is coming up on September 11, 2010.
A kindermusik demonstration will occur on September 14, 2010.
Nanci will start a toner cartridge return through the library. We will make money through the program.
Nanci brought up the idea of looking toward a long term goal of automation. Everyone agreed that this was a great idea for the future.
In the financial report, we are doing well with cash flow.
John has worked on and sent out the 990 EZ form for the library.
In fund raising and programming, the Mystery Tea was a success. There was a nice article in the Bridge Weekly.
There will be a new book discussion series starting this Fall entitled Little Girls in Strange Worlds.
The book sale and pig roast will occur on September 11, 2010. John has written a letter to Walmart to ask for donations. Nanci will deliver it.
There will be a book sorting party on September 7, 2010 at 6 PM.
Lori Heels will be helping on book sale day, along with trustees and librarians.
Festival is from 10 AM- 4 PM. We will start set up at the library at 9 AM.
Ken and his family will start the pig roast and work on that throughout the day with other trustees. It was decided to sell sandwiches, chips and water. Sandwiches will be $8 and water, $1.
The meeting was adjourned at 9 PM.
The next meeting will be on Monday, October 4, 2010 at 7:30 PM.
Submitted by,
Kerri Harrington
Minutes of the previous meeting were approved with two amendments. The first was that Walmart should replace Shaw's. Also, Mike checked with Booster Club, not the selectmen, concerning the signage.
Mike Marshall looked into the sign project. Mike met with the owner of the Sign Depot company, John Buzzi. We will need to revisit the sign idea and also discuss possibilities with Keesha Luce.
In building news, Ken Frank has put up caution tape on the side of the building where there are dangerous bricks overhead. We will need to find a mason to rebuild the turrets.
The refinished floors are nearly done. There is a part near the bathrooms to finish.
John has been putting the minutes up on our website.
In the librarians' report, the summer reading program was a success and ended in a well attended trip to the Conklin farm. Anne presented the trustees with a slide show from the field trip.
Dennis Mason donated over 100 DVDs to the library.
The bike parade is coming up on September 11, 2010.
A kindermusik demonstration will occur on September 14, 2010.
Nanci will start a toner cartridge return through the library. We will make money through the program.
Nanci brought up the idea of looking toward a long term goal of automation. Everyone agreed that this was a great idea for the future.
In the financial report, we are doing well with cash flow.
John has worked on and sent out the 990 EZ form for the library.
In fund raising and programming, the Mystery Tea was a success. There was a nice article in the Bridge Weekly.
There will be a new book discussion series starting this Fall entitled Little Girls in Strange Worlds.
The book sale and pig roast will occur on September 11, 2010. John has written a letter to Walmart to ask for donations. Nanci will deliver it.
There will be a book sorting party on September 7, 2010 at 6 PM.
Lori Heels will be helping on book sale day, along with trustees and librarians.
Festival is from 10 AM- 4 PM. We will start set up at the library at 9 AM.
Ken and his family will start the pig roast and work on that throughout the day with other trustees. It was decided to sell sandwiches, chips and water. Sandwiches will be $8 and water, $1.
The meeting was adjourned at 9 PM.
The next meeting will be on Monday, October 4, 2010 at 7:30 PM.
Submitted by,
Kerri Harrington
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