Friday, July 20, 2012

Minutes of April 2, 2012

The monthly meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:30 P.M. on April 2, 2012. Present were Trustees John Landrigan, Vesta Smith and Susan Lewis.

Minutes of the March 5, 2012 monthly meeting were not approved due to a quorum not being present.

SB 214 Report: There is a working session on the bill being held April 3. Voting will probably take place on the amended bill at this time. John will follow the process online and will report via email what happens. As soon as we know what is happening we will inform other local libraries.

Records Management Policy: The policy reflects what is currently being done. We will discuss this again when more trustees are available.

Building: Slate from North Haverhill are not usable as they are the wrong color. We will need to purchase slate. Work will begin when we are able to be fit into the contractors calendar.

Financial Report: John presented financial statements from March. The income from town and precinct was down from what we budgeted. The income reflected the chicken biscuit supper and book sale. Next month we will need to pay 40% of the estimate for the roof work.

Author Tea: Jane Cleland will be here Sunday April 15th. Susan Brown has offered to host the tea or to have it at the parish hall as previously planned. We will charge $10 a ticket. Like the chicken dinner it was decided that the trustees will provide the food. This will be coordinated through email. John will contact Dave Major to have some books on hand for people to purchase.

Annual Appeal Mailing: John will forward the list. Look at list to find people who should be on list actually are. We will try to send this out in April.

Book Discussions: Great Expectations will be held Monday April 16.

Librarians Report: Currently we have no Jane Cleland books in the library. The printer is not working properly. Nanci will talk to Mike about getting it repaired. The annual report is due to the state by the end of the week. The librarians will get it to John so he can add some information and send it to the sate.

The meeting was adjourned at 8:05 P.M. The next regular meeting will be help at the library at 7:30 P.M. on May 7, 2012.

Respectfully submitted,
Susan Lewis