Sunday, January 1, 2012

Minutes of December 5, 2011

The monthly meeting of the Haverhill Library Association was held at the library and called to order by Board of Trustees Chairman John Landrigan at 7:30 P.M. on December 5, 2011. Present were Trustees John Landrigan, Jane Darby & Mike Marshall and Librarians Nanci Myers & Anne Ballam. Absent were members Vesta Smith, Sue Lewis and Ken Frank and therefore Chairman Landrigan declared a quorum for voting was not present.

Minutes of the November 7, 2011 meeting were read. Approval was deferred until next month.

Town Funding Request for 2012: John presented a copy of the letter he submitted to Town Manager Glenn English, with copies to select board members, in which the Haverhill Library Association asked, and gave reasons, for an increase in funding next year. John reports that Mr. English informed him that he was going to recommend level funding for all nongovernmental agencies.

Building: Exterior brick work on the building has stopped for the year.

Financial Report: There was no income in November, but we expect to receive payments from the Town of Haverhill and the Mildred Page Bequest in December. John explained that the last entry on the ‘Profit Loss Statement’, a shortfall of $4,767.25, shows how much over budget the library is without the special amounts received and expended for building repairs in 2011. When the final payments from the Town of Haverhill and Page Fund are received, John estimates our year-end deficit will be approximately $2,000.

Librarian’s Report: Nanci and Anne submitted a written report of numbers of uses of the library for May through October. Nanci reports that Stephen Hebebrand has done an excellent job of shoveling snow.

Fund raising / Programming: The Board noted the upcoming Books & Music Holiday Tea to be held December 10 at Bill & Mary Emig’s home.

Board Development: A discussion was held concerning potential new board members.

The meeting was adjourned at 8:50 P.M. The next meeting will be held at the library at 7:30 P.M. on January 2, 2012.

Respectfully submitted,
Michael Marshall

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