The meeting was called to order by president John Landrigan at 7:35 PM. Present were Jane Darby, John Landrigan, Vesta Smith, Mike Marshall, Susan Lewis, Elaine Woodside, and librarian Anne Ballam.
Minutes of 11/5/12 were reviewed and approved.
New Business
Elaine Woodside was welcomed to board of trustees.
Old Business
HHS storage
A Statement of Understanding between the HLA and the HHS was presented. The HHS has offered to pay rent for the use of the room for the storage of materials. They would also be using the front room less and less in the future as they organize them and put them into the vault room. There are some materials going to Ladd Street.
The library would benefit from this in that we would get storage, shelves and rent.
The SOU will be modified to stipulate that the library is in charge of the room. We will vote on this by email by end of month.
Approval of Budget
Two versions presented. One version has the rental from the HHS included if we choose to accept that. We still need to come up with new fundraising ideas.
We may want to think about a fundraising activity during the 250th celebration. 5/18 Founders Day may be an opportunity we can take advantage of for a fundraising activity. Dress in costume as a character from the town.
The preliminary budget was approved. John wants to be able to write a letter to Glenn English.
Librarians' Report
Thanks to Mike for taking the recycling. There is a patron who wants to take the typewriters that are not being used.
The shelves still need to be put in for the audio books.
The librarians would also like to thank the Currier boys and Shane for their help around the library.
The meeting was adjourned at 8:26 PM.
The next meeting will be January 7, 2013.
Friday, January 18, 2013
Meeting of November 5, 2012
The meeting was called to order by president John Landrigan at 7:30 PM. Present were Jane Darby, John Landrigan, Ken Smith, Mike Marshall, and Susan Lewis, trustees and Nanci Myers and Anne Ballam librarians. The minutes of August 6, August 27 and October 10 were reviewed and approved.
Old Business
Building
Russ Wilcox has finished the work on the building but has not sent a bill. Ken will look at the work to make sure that it is done adequately.
It was also noticed that in the back room of the children's side that the mortar between the granite ceiling blocks is disintegrating and making dust that falls on the books. We will be getting a quote to fix the problem from Russ Wilcox.
NHPA Tour
There was an impromptu tour while they while they were visiting Pearson Hall.
Librarians’ Report
HHS Storage
A storage consultant is coming in to figure out the best way to use the space in the vault room. The librarians have concerns about the amount of items that are coming over to be stored and the amount of time they will be stored. There are items in the vault room that the librarians would like time to go through before somebody moves them. A shelf along the wall in the outside room was discussed as a solution. Ken will ask for quotes from local carpenters. The historical society will be confined to the vault room.
Thanksgiving Weekend
Both Nanci and Anne will be gone during the weekend following Thanksgiving. It was decided that as long as it was posted far enough in advance it would be okay to close the library if someone could not be found to cover.
Other Concerns
There is a need for more shelves for the audio books on the adult side of the library.
A teacher from the Oliverian School would like to start a Young Adult Book Club and have the meetings at the library.
The Interlibrary Loan system was down for an extended time due to Hurricane Sandy. They had taken it down and were not able to bring it back up after the storm had passed.
On Halloween the library had 25 trick or treaters.
Financial Report
There was a bequest from Lynn Bandy’s mother of $1,000.
Final payment from the town and the Mildred Page Bequest.
New Business
2013 Draft Budget- We will put in an increase for funding from both the town and the precinct.
We need alternate funding sources.
We are paying TASCO security and are not sure if the alarm is actually working. We would like to have them come and check the system. Both Mike and Nanci should be here for that.
John will go the DC furniture sale to see if there is anything there we could use.
The holiday basket raffle will not happen as we ran out of time to get it together.
John invited a motion to adjourn the meeting at 8:56PM.
Old Business
Building
Russ Wilcox has finished the work on the building but has not sent a bill. Ken will look at the work to make sure that it is done adequately.
It was also noticed that in the back room of the children's side that the mortar between the granite ceiling blocks is disintegrating and making dust that falls on the books. We will be getting a quote to fix the problem from Russ Wilcox.
NHPA Tour
There was an impromptu tour while they while they were visiting Pearson Hall.
Librarians’ Report
HHS Storage
A storage consultant is coming in to figure out the best way to use the space in the vault room. The librarians have concerns about the amount of items that are coming over to be stored and the amount of time they will be stored. There are items in the vault room that the librarians would like time to go through before somebody moves them. A shelf along the wall in the outside room was discussed as a solution. Ken will ask for quotes from local carpenters. The historical society will be confined to the vault room.
Thanksgiving Weekend
Both Nanci and Anne will be gone during the weekend following Thanksgiving. It was decided that as long as it was posted far enough in advance it would be okay to close the library if someone could not be found to cover.
Other Concerns
There is a need for more shelves for the audio books on the adult side of the library.
A teacher from the Oliverian School would like to start a Young Adult Book Club and have the meetings at the library.
The Interlibrary Loan system was down for an extended time due to Hurricane Sandy. They had taken it down and were not able to bring it back up after the storm had passed.
On Halloween the library had 25 trick or treaters.
Financial Report
There was a bequest from Lynn Bandy’s mother of $1,000.
Final payment from the town and the Mildred Page Bequest.
New Business
2013 Draft Budget- We will put in an increase for funding from both the town and the precinct.
We need alternate funding sources.
We are paying TASCO security and are not sure if the alarm is actually working. We would like to have them come and check the system. Both Mike and Nanci should be here for that.
John will go the DC furniture sale to see if there is anything there we could use.
The holiday basket raffle will not happen as we ran out of time to get it together.
John invited a motion to adjourn the meeting at 8:56PM.
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